Restaurant365's Post COVID-19 Tool Kit

Recovering from mandated closures during the COVID-19 Pandemic can bring multiple challenges, but your use of R365 should not be one of them. The Restaurant365 Post COVID-19 Tool Kit reviews valuable procedures when implementing Restaurant Locations that m...

Jun 24, 2020 11:48

Why is my item costing off?

Depending on the setting you’ve chosen for an item, its inventory cost is either automatically calculated based off previous AP invoices / commissary orders or is manually entered and maintained.  When an item’s cost isn’t automatically updating or is ...

May 05, 2020 09:07

What do I do if I skipped Stock Counts?

Stock Counts should be entered consistently, but if your restaurant was closed, you may have skipped your End of Month (EOM) Stock Count. Entering EOM Stock Counts is crucial to ensure that your COGS is trued up. These counts can be easily replaced by comp...

May 05, 2020 09:07

How do I resume taking Stock Counts after not taking them for weeks?

When you resume taking Stock Counts after being closed during this pandemic, you will need two Stock Counts to reflect actual COGS usage. The first count will establish how much in Inventory you have in house. This count should be compared against you...

May 05, 2020 09:07

What are some best practices around entering a Payroll Journal Entry?

When creating a Payroll Journal Entry, it is important to make sure that the necessary Daily Sales Summaries are Approved and only one Payroll JE is created to clear out the accrued payroll for the desired date range. If more than one Payroll JE is entered...

Nov 19, 2020 08:26

POS Data Export – File Guide

Through the R365 POS Integration, the following Export Files are obtained from a POS System.  The bolded sections below represent each Export File type.  You will find additional information, such as the file name, and Column Names / Headers that will be i...

Jan 17, 2020 13:49

POS New Build Request Form

Refer to the Form for instructions on R365 POS Integration Requirements.  Please download the form, review it and complete it.  Return completed forms, along with a sample Daily Sales Report, to your R365 Sales Representative or POS Team Member.

Feb 27, 2018 14:38

POS Integration Overview

Restaurant365 integrates with many POS systems. This article will provide an overview of how the POS Integration communicates Data between your POS and the R365 platform.  Click here to learn more about POS Integration Settings System Requireme...

Jun 16, 2020 10:21

Sales Accounts Overview

A Sales Account's purpose is to tell Restaurant365 what GL Account to credit when accounting for individual sales tickets imported from the POS. It is a 'mapping' of POS Sales Categories and POS Service Types to a Restaurant365 General Leger...

Dec 14, 2020 08:58

Payment Type Accounts Overview

A Payment Type Account's purpose is to tell Restaurant365 what GL Account to debit when accounting for individual sales tickets imported from the POS. It is a 'mapping' of tenders, discounts, and other offsets/reductions to the sale of goods...

Dec 30, 2020 11:25

POS Integration Whitelisted URLs & IP Addresses

In order for the R365 POS Integration to function properly, the following 1) URL or 2) IP Addresses need to be whitelisted by your IT Department or your POS Reseller. Traffic is sent over port 443 using HTTTPS/SSL protocols and that port will need to be al...

Feb 11, 2020 08:30

Menu Items & Menu Item Links

The Menu Item Record is automatically created once the POS Integration has been completed.  R365 will automatically import each Menu Item that appears in your POS.  Similar to the relationship between Employees and POS Employees, a Menu Item and a Menu I...

Feb 25, 2020 15:22

FTP Site Overview

Restaurant365 provides a hosted FTP site for each Customer Database. FTP stands for File Transfer Protocol and allows Vendors, Customers, and R365 Users to Upload acceptable files in to their instance. The FTP Site serves two purposes for Customers: ...

Jun 19, 2020 09:15

FTP Site: Setup

This article is part of the FTP Site documentation.  Click here for more information on the FTP Site Restaurant365 provides each Customer with a Hosted FTP Site for file imports. AP/AR Invoices and Credit Memos can be automatically imported (if in an i...

Jun 19, 2020 09:15

FTP Site: Uploading Files for Import

This article explains how to use the R365 FTP Site to upload AP Invoice, AP Credit Memo and Documents to Process files. Step 1: Add Files When you are ready to import files via FTP, open the FTP folder (or use your preferred FTP Client) and copy/pa...

Jun 19, 2020 09:15

EDI Vendor Integration Overview

Electronic Data Interchange allows Vendors to push transaction details directly in to Restaurant365.  The two supported transaction types that can be uploaded and imported in to Restaurant365 are AP Invoice and AP Credit Memo.  The upload process can be ac...

Nov 16, 2020 15:05

EDI Vendor: US Foods

Overview US Foods invoices are delivered via FTP to a dedicated US Foods FTP site hosted by Restaurant365.  From this site, the invoices are routed to the destination FTP site (specific to the customer) and ultimately imported in to Restaurant365.  As ...

Nov 05, 2020 09:32

EDI - AP Invoice Tax Inclusion

AP Transactions can be manually imported in to Restaurant365. Manually importing AP Transactions requires the use of specific import templates. Transactions can be imported by Item, or by Account.  Click here for information on EDI Vendor Integrations, and...

Nov 04, 2018 08:03

Troubleshooting EDI Imports

The following errors may occur when importing data in to Restaurant365.  Click here for an Overview of EDI Vendor Integrations. Review error types for troubleshooting tips and steps to error resolution Closed Period Cause: Journal E...

Aug 04, 2020 09:18

EDI Vendor Integration: Fintech

Fintech provides Vendor statements via FTP to Restaurant365. These service statements, which include both charges and refunds, are recognized as invoices in Restaurant365. Below, review the steps of integration, the mapping of a Fintech file to an AP Invoi...

Jan 07, 2020 07:37

Manager Log Overview

The Manager Log Module in Restaurant365 is a fully integrated Log application.  It provides a one stop screen for your Restaurant Managers.  Within the Manager Log, DSS data can be viewed and updated at a glance, Logs can be created and recorded with ...

Jul 27, 2020 15:03

Manager Log: Calendar View

This article is part of the Manager Log Module training.  Click here for more information on the Manager Log Module. The Calendar View is the default view in Manager Log.  On this screen, a User can see summary data for one Location or several Loc...

Oct 24, 2019 11:56

Manager Log: Creating Log Entries

This article is part of the Manager Log Module training.  Click here for more information on the Manager Log Module Manager Logs can be entered in R365 to note any important notes for a specific day. These logs can be managed on both the Browser a...

Oct 24, 2019 14:39

Manager Log: Daily Overview

This article is part of the Manager Log Module training.  Click here for more information on the Manager Log Module. The Daily Overview screen provides all the detail that cannot be displayed on the Calendar View.  A User can load the Daily Overvi...

Jul 27, 2020 15:49

Manager Log: Document Library

This article is part of the Manager Log Module training.  Click here for more information on the Manager Log Module. The Document Library is a place where Managers can store important forms, PDFs, and/or Employee handbooks. When documents are adde...

Oct 24, 2019 15:57

Documentation Updates - Q1 2021

View new and updated documentation updates for a quick look into recent changes in R365!  Type Release Date Title Description Update 01/20/2021 1099-INT 2020 Printable Form These reports gained a new Report Parameter called 'Threshol...

Jan 21, 2021 07:33

Documentation Updates - Q4 2020

View new and updated documentation updates for a quick look into recent changes in R365!  Type Release Date Title Description Update 12/17/2020 Security Role Descriptions Users with the Secondary Role 'Payroll Clerk' will be able...

Jan 05, 2021 09:25

Documentation Updates - Q3 2020

View new and updated documentation updates for a quick look into recent changes in R365!  Type Release Date Title Description Update 9/24/2020 AP Invoice Form When an AP Invoice is set to Entry by Account, multiple Locations can be set in ...

Oct 08, 2020 10:01

Documentation Updates - Q2 2020

View new and updated documentation updates for a quick look into recent changes in R365! Review the listing below to see what you may have missed. Type Release Date Title Description Update 6/30/2020 Fixed Asset: Asset Record The 'Eff...

Jul 16, 2020 11:18

Documentation Updates - Q1 2020

New and updated Support Articles will be listed here for a quick look into recent changes in our software! Review the listing below to see what you may have missed. Type Release Date Title Description New 3/25/2020 What are some best practi...

Apr 01, 2020 07:55

Franchising Overview & Security

The Franchising Module assists restaurant groups in tracking Franchisees, each Franchisee Location, Contracts, Franchisee Daily Sales, and automates Franchisee Billing/ACH Payment Collection.  To activate the Franchising Module, please contact your Sa...

Aug 12, 2020 13:06

Franchisee Setup

 This article is part of the Franchising Module training.  Click here for more information on Franchising Franchisees are the top level group in the Franchising Module that may own one or more Franchise Location (Stores).  On this record you store...

Oct 23, 2019 12:56

Franchisee Locations (Stores)

This article is part of the Franchising Module training.  Click here for more information on Franchising Franchisee Locations (also referred to as stores) are records for each restaurant store that your franchisees own.  They are stored as a special ty...

Apr 24, 2019 09:57

Franchisee Daily Sales

This article is part of the Franchising Module training.  Click here for more information on Franchising Franchisee Daily Sales are individual records for each Franchisee Location each day with the sum total of sales for the day at each Location. ...

Oct 31, 2019 14:57

Franchisee Billing Process

This article is part of the Franchising Module training. Click here for more information on Franchising. Franchisee Billing is the process ran to auto-create AR Invoices to bill each of your Franchisees for fees incurred in a specific date range. ...

Feb 19, 2021 12:10

Partner Channel Users - Multi-Instance Login

With the introduction of the Multi-Instance Switching feature, Partner Channel Users will be able to switch between instances with a single login. Users who are added to a multi-instance account will have modified User records to reflect the updated login ...

Aug 07, 2020 10:32

Multi-Instance Switching

Multi-Instance Switching enables Users who oversee multiple R365 instances the ability to switch between them using the same User ID. The Instance Switcher menu provides this easy transition by listing all favorited instances as well as the five most recen...

Apr 28, 2020 07:59

R365 Financial Report Writer: Sharing Across Instances

The R365 Financial Report Writer enables Users to share their created Report Templates and Report Packages across the multiple instances that they oversee. When Templates are shared, the Column Layout undergoes a Validation Process to ensure that all insta...

Jun 25, 2020 10:32

Client Record

Client Records and Client options are only available to Partner Channel Users who are managing multiple Client instances. The Client record stores information about each Client, including their name, address, contact information, and more. Once a Client re...

Aug 17, 2020 16:13

Catering Overview & Security

The Catering Module in Restaurant365 is a complete, integrated, catering solution for you and your organization. Catering managers will be able to track events and their associated payments and tasks, catering representatives and their customer relati...

Dec 02, 2019 15:59

Catering: Catering Settings

This article is part of the Catering Module documentation.  Click here for more information on the Catering Module On the 'Catering Settings' screen, Item Types, Commission Rates, Event Times, Event Types, Sources, and Catering Contracts...

Oct 30, 2019 16:12

Catering: Contract - Subtotal By

This article is part of the Catering Module documentation.  Click here for more information on the Catering Module Catering Contracts have the ability to be Subtotaled in one of four ways.  This option is set in the Catering Settings.  Click here for m...

Jun 25, 2019 10:01

Catering: Items

This article is part of the Catering Module documentation.  Click here for more information on the Catering Module Catering Items exist in the Catering Module and are the items that will make up the contents of the Catering Menus and Catering Contracts...

Feb 28, 2020 07:55

Catering: Catering Menus

This article is part of the Catering Module documentation.  Click here for more information on the Catering Module. Catering Menus can be created to quickly and easily add Catering Items to Catering Events as well as to produce a formatted Catering Men...

Oct 31, 2019 07:58

R365 API Connector

Restaurant365 offers an API (Application Programming Interface) service.  Through the R365 API, third party services can connect to R365 to retrieve data, as well as create and push data in to Customer databases. In order to access the R365 API Connector,...

Dec 18, 2019 09:39

Restaurant365 OData Connector

  Restaurant365 provides an OData connector that you can use to access your Restaurant365 data from within your OData reporting provider. These endpoints provide near real time data (within seconds) rather than previous day data. The following provi...

Nov 24, 2020 16:38

Connecting to the OData Connector via Excel

Users can connect to OData via Excel so that data can be pulled from R365, stored locally, and then ran in reports. Data can then be refreshed in Excel as needed through each saved query. This article reviews the following: Connect to the OData Conne...

Nov 24, 2020 16:38

Catering Reports Overview

Catering Reports focus in on the details of selected Catering Events to show the Status, Cost, Profit, and Invoices associated with each Event. Certain reports will also display the event information associated with a specific Catering Representative ...

Nov 12, 2020 14:09

Catering Commissions

The Catering Commissions Report pulls all of the Catering Event Information from the system to view the Total Amount, the percentage of Commissions, and the dollar amount of Commissions for each event. A listing of all events are displayed first indiv...

Nov 12, 2020 14:09

Catering Event Profitability

The Catering Events Profitability Report shows the Cost and Revenue of each event. Expanding the details of each event shows a further breakdown by Expense Category and how each category played a factor in the total profit of the event. Navigatio...

Nov 12, 2020 14:09

Catering Menu

The Catering Menu Report allows the User to select any or all Catering Menus to view the items that make up each menu, including their U of M, Quantity, Price, and Total Cost. The report parameters will even enable menus to display Location logos if s...

Nov 12, 2020 14:10

Catering Receivables Aging

The Catering Receivables Aging Report lists all Catering Customers who are past due on a payment. When each Customer row is expanded, a listing of all AR transaction numbers are hyperlinked to their AR transaction, allowing the User to view event tran...

Nov 12, 2020 14:10

New Scheduling Experience

Customers who are currently using R365's Scheduling Module and have not upgraded to the New Scheduling Experience are in for a treat! A free upgrade to the New Scheduling Experience and R365 App! To ensure that this process is as seamless as possible,...

Jan 04, 2021 13:51

Updating Bank Activity Provider Connection

Restaurant365 is integrating a new Bank Activity Service Provider to help strengthen bank connections, decrease processing times, and enhance User experience!  To prepare for this transition, it is crucial to remove your current bank connections throug...

May 07, 2020 14:18