Payment Runs can be managed using the R365 Red App. Users can view, modify, and approve Payment Runs to generate payments. To access this feature, Payment Run Approvals must be enabled.


Navigation



Open Payment Runs by logging into the R365 Red App, tapping the menu icon, then tapping 'Accounts Payable' and selecting 'AP Approvals'. From the AP Approvals Dashboard, select Payment Runs.


Payment Runs Screen



1) Unapproved -  All unapproved Payment Runs

2) Approved - All approved Payment Runs

3) Filter Menu- Open the filter menu to sort Payment Runs by

  • Location
  • Date Range
  • Bank Account

4) Payment Run - Shows all Payment Run details:

  • Name/Identification
  • Account 
  • Date
  • Amount
  • Location
  • Type

5) Upload - This shortcut opens the document upload prompt. Click here to learn more about uploading documents via the R365 Red App



Approving Payment Runs 


On the AP Approvals - Payment Runs page, tap an individual Payment Run to open the Payment Run details. The Payment Run allows Users to toggle between the 'Vendors' list and 'Basic Info.' Users can choose to remove invoices before tapping 'Save' or 'Approve.' 


Tapping 'Approve' will approve the Payment Run.



1) Vendors - Tap to show the list of Vendors screen. 

2) Basic Info - Tap to view information about the Payment Run including:

  • Bank Account
  • Location
  • Payment Date
  • Status
  • Notes

3) Filter Menu - Tap to filter by Vendor 

4) Balance Before/After - Shows balances before and after the Payment Run based on the invoices selected 

5) Add a Note - Tap to add a note about the Payment Run

6) Vendor List - Shows the list of Vendors and payment amounts for that specific Payment Run. Tap the Vendor toggle to include or exclude a Vendor from the Payment Run. Tap the Vendor entry to view the individual invoices associated with a specific Vendor



Invoice List 

Tapping a Vendor from the Vendor List will take Users to the Invoices screen. The list of Invoices can be modified before approving a Payment Run. 



1) Balance Before/After - Shows balance before and after Payment Run. This will change as invoices are toggled on or off

2) Invoice Toggle - Tap the toggle to include or exclude an Invoice from the Payment Run

3) Expand Arrow - Tap the arrows to expand the information on the Invoice. Each invoice shows:

  • Invoice amount 
  • Invoice type (i.e. Auto Direct Debit)
  • Priority 
  • Location 
  • Due Date 
  • View Invoice option

4) View Invoice -  Tap to view the AP Invoice 

5) Done - Tap to finish modifications and return to Vendor List