Accounting FAQs

How do I partially pay an AP Invoice?
You can easily pay a portion of an AP Invoice by following the same steps as making a Manual Payment. Create a new AP Payment and, while completing the header, enter in the total amount that you wish to apply to your invoices. Any Approv...
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How do I reopen a closed Fiscal Year?
Fiscal Years can be reopened at any time as needed. In R365, there are two ways a Fiscal Year can be reopened: the Legal Entity Record or the Fiscal Year Maintenance Screen. All Users are able to update their Fiscal Years via the Legal Entity rec...
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Where can I see uncleared transactions?
Any transaction that is unmatched in R365 is an uncleared transaction. It is recommended to reconcile your accounts as often as possible to limit any discrepancies between R365 transactions and transactions posted to your bank account. Unclea...
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How are checks voided in R365?
Checks can be voided in R365 via their AP Transaction records. To do so, complete the following:  Open the desired AP Transaction  Mark the Transaction as 'Unapproved'  Hover over the 'Actions' menu and click 'Void&#x...
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How do I download an invoice I've uploaded?
Both our AP Invoice entry form and our AR Invoice entry form allow you to upload an attachment, such as a PDF version of your invoice: Once you save the invoice record, you can access it at any time (at Accounting > Accounts Payable >...
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How do I approve/unapprove a transaction?
When Transactions are Approved, they are marked as complete and more or less finalized in your system. There are numerous types of transactions in R365 that need approval: AP Credit Memo AP Invoice AP Payment AR Credit Memo AR Invoice AR P...
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What do I do if my bank account shows an error message in bank activity?
If you have updated your Bank Activity Provider in R365, pop-ups could appear more often, which is expected. One of those pop-ups may be the following 'Error' modal: While it appears that an error has occurred, this is not the ...
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When should I create an AP Payment instead of a Bank Expense?
An AP Payment is created to pay its corresponding Invoice while a Bank Expense is created to document the transaction that caused a withdrawal or that needs to be withdrawn from your bank account. Bank Expenses do not have an Invoice tied to them...
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How does R365 process Fintech refunds?
If your Organization is integrated with Fintech, refunds will be returned to you via a negative AP Invoice or a negative value on an AP Invoice. To help document this as a refund in R365, each Organization has the option to select how refunds are...
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How do I add 1099 historical data to a Vendor?
To add 1099 history (payments from your old system for the current year) to a Vendor, you need to create a Beginning Balance AP Invoice and Payment for the YTD 1099 amount from your old system. Before following the steps below, please ensure that...
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