Bank Accounts are essential in Restaurant365.  Each Bank Account record represents a Bank Account that is part of your organization and is used in the finances and operations of your Restaurant Organization.


Bank Accounts exist as GL Accounts in Restaurant365.  Any GL Account with a GL Type that resides on the 'Balance Sheet' can be classified as a Bank Account.  This is accomplished by checking the 'Is Bank Account' checkbox on the GL Account Record.  Click here for more information on GL Account Records.  To create a new Bank Account, please see the Add a New Bank Account training.  


GL Accounts that have been identified as Bank Accounts, will appear in both the 'GL Accounts' list (in the 'General Ledger' subsection) and 'Bank Accounts' list (in the 'Banking' subsection).  Additionally the GL Account/Bank Account will be made available on the Bank Activity and Bank Reconciliation screens.  Click here for more information on Bank Activity, and Bank Reconciliation.

  • Please Note: the 'Is Bank Account' checkbox will only appear when a GL Type with the Financial Report setting of 'Balance Sheet' is selected in the GL Type selector.  If the GL Account is a Profit & Loss Account (and therefor has a GL Type that has the Financial Report setting of 'Profit & Loss') this checkbox will not appear and the GL Account cannot be used as a Bank Account.  When 'Is Bank Account' is checked, the Bank Account fields will appear in the 'Banking Info' section of the 'General' tab



General Tab


1) Legal Entity Selector - Select the Legal Entity that owns this Bank Account

2) Account Type Selector - Select the Bank Account type.  Options include:

  • Checking
  • ZBA (Zero Balance Account)
  • Saving

3) Default Location - Select the Default Location that will use this Bank Account within the Legal Entity selected in #1.  This field will help drive the intercompany accounts when money is transferred to Cash Accounts controlled by other Legal Entities

4) Bank Name (on Check) - Name of the Bank that will appear on the printed check

5) Bank - Select the Bank for the Bank Account.  This field is not required and is only necessary if you intend to export ACH or Positive Pay from this Bank Account.  Click here for more information on the Bank Record

6) Second Signature - Click this box if a second signature is desired on Checks from this Bank Account.  When checked, the 'Second Signature Threshold' field will appear, where you can set the dollar threshold that will require a 2nd signature.  On your printed checks, a second signature line will appear above the regular signature line.  When using 'Print Check with Signature', the uploaded signature image (#18) will print on the first signature line, while the 2nd signature line will remain blank and must be manually signed.  Please see below for Second Signature example scenarios:

  • Checks greater than $0.00 (all Checks) require a 2nd signature.  Check the 'Second Signature' checkbox and enter '0' in the 'Second Signature Threshold' field  
  • Checks equaling $5,000 and above require a 2nd signature.  Check the 'Second Signature' checkbox and enter '5000' in the 'Second Signature Threshold' field



7) Check Format - Select the Check format for this Bank Account.  Options include: 

8) Routing Number - Enter the Routing Number (USA) / Transit Number (CANADA) of the Bank Account.  See the screenshots below for examples of each Check Format.  Click here for more information on Canadian Transit Number Formatting

9) Bank Account Number - Enter the Account Number of the Bank Account.  Click here for more information on Canadian Account Number Formatting

10) Next Check Number - Enter the next available check number. This will be used when printing physical checks from this Bank Account and will display in the MICR line on the check. It is important that these be exactly the same as given to you by your bank.  This value will also automatically increment each time you print a Check from R365.

11) Last Reconciled Date - Date the Account has been reconciled through on the Bank Reconciliation

12) Last Reconciled Balance - Balance of the Account as of the last reconciliation through the Bank Reconciliation

13) Last Activity End - This field is not required and was previously used in conjunction with Bank Activity.  It is no longer used and serves only as a reference

14) Is Deposit Only - Check this box if this Account is for Deposits Only.  When checked, this Bank Account will not appear as an option on the Check Run and Manual Payment screens

15) Last Activity Upload - The date of the last upload to the Bank Activity Screen for this Bank Account

16) Bank User Name - This is a deprecated feature and is no longer used with the release of Direct Bank Connections 

17) Bank ICD - Enter the Bank ICD value for this Bank Account.  This value must be set when using the 'ACH Export - TD Bank' report (set on the Bank record).  It specifies the ANSI One-digit Identification Code Designators (ICD) for the Bank, and correctly sets the value on ACH Exports

18) Select Signature Button - Click this button to open the Upload Signature prompt where the user can upload a signature file that will print on physical checks when 'Print Check with Signature' is selected.  Printing checks with signatures requires a separate security role: Print Check with Signature.  Click here for more information Check Signatures




Routing Number Example


United States Checks


gl-account-general-bank-us-check



Transit Number Example


Canada Cheques


gl-account-general-bank-can-check



Other Tabs


For more information on the 'Transactions', 'Report Settings', 'Budget Defaults' and 'Location' tabs, please refer to each respective section on the GL Account Record