If a vendor prefers to be paid by ACH, users can configure this preference on the Vendor record by changing the Payment Method to ACH. In addition to setting the Payment Method on the Vendor record, the ACH Report type must also be selected on the Bank record

When a payment is created for the vendor, the payment run generates an ACH file which can then be sent to the vendor's bank for processing. If an ACH file was not exported at the time of the payment run, it can be exported using the ACH Export in My Reports. Restaurant365 is also capable of producing positive pay exports. Click here for information on the Positive Pay report.

Important Note: Although most banks allow for ACH upload, please contact your organization's bank to ensure that the account type is compatible with ACH uploads. Restaurant365 recommends sending your bank representative a sample of the available ACH report types. 

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Prepping the Vendor Record for ACH

On the Vendor Additional Info tab of the Vendor record, set the Payment Method to ACH and complete the following fields:

  • Bank Account Type
  • Bank Account Number
  • Routing Number

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Prepping the Bank Record for ACH

The ACH Report field on the Bank record informs the software of the specific NACHA file format that should be used when exporting ACH payment files. Use the following logic to choose the option that best fits your organization:

  1. If your organization's bank appears in the ACH Report drop-down, select the option for your bank
  2. If the bank requires a balanced NACHA file, choose ACH with Offset.
  3. Otherwise, select ACH Export (default) 1. This is the national standard used by most banks. 

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Sample ACH Exports

The following table contains a few examples of ACH exports. These exports were produced using the following sample data:

Vendor Name: Beverage Vendor 

Vendor Bank Account Number: 999999999

Vendor Routing Number: 555555555

Payment Date: 05/02/2024

ACH Generation Date (Date Check Run was performed): 05/02/2024

Bank Routing Number: 123456789

Record Types: Varies depending on the bank and their coding preferences.

Checking Account: 1020 - Checking 1

Bank: Credit Union

Next Check Number: 516

Total Check Run (1 check): $615.87

Location: Location 100

Legal Entity: Legal Entity 1

Legal Entity Tax ID (EIN) Number: 777777777

*Right-click the link and select Save As to save the .txt file to your device. 

ACH File SpecificationsSample ACH Output
ACH Export (default) 1ACH Export (default 1)
ACH Export (space)ACH Export (space) 
ACH Export Wells FargoWells Fargo 
ACH with OffsetACH with Offset 
ACH Export Johnson BankJohnson Bank 
ACH Export CB&TCB&T 
ACH Export TD BankTD Bank 
ACH Export BB&T BB&T 
ACH Export Boston PrivateBoston Private 
ACH Export JP Morgan ChaseJP Morgan Chase 
ACH Export FNB (First National Bank) First National Bank 
ACH Export Columbia BankColumbia Bank 
ACH Export Ocean Bank
Ocean Bank 
ACH Export Wes BancoWes Banco 
ACH Export First Horizon BankFirst Horizon Bank 
ACH Export Valley National BankValley National 
ACH Export Fifth Third Bank - CincinnatiFifth Third Bank - Cincinatti 
ACH Export Commerce West BankCommerce West Bank 
ACH Export - Arizona Bank & TrustArizona Bank & Trust 
ACH Export Truist ACH ExportTruist
Huntington Bank ACH ExportHuntington Bank 
Simple Payment ExportSimple Payment Export 
ACH Export Peoples Bank & TrustPeoples Bank & Trust
ACH Export Bell BankBell Bank 

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