This article reviews the process of reviewing and approving pay runs on the classic Payments Overview page for R365 Payroll. Learn more about reviewing and approving pay runs on the new Payroll Overview page here. 


 

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Once a Payroll Payment Run has been added to the Payment Overview page, it will appear in the Ready To Calculate list. Calculating a Payment will apply Taxes and Contributions to the Payments. If Payments have one ore more errors, they will be moved to the Needs Attention list for review, repair, and recalculating. 

 

Calculated Payment Runs without errors will be moved to the Pending Approval section. 

 

Click 'Approve' to approve and submit the Payment Run. Submitting the Payment Run will withdraw the total funds from the account on file. 

 

Calculating Payments

 

Calculating a Payment Run will apply Taxes, Benefits, and Employer Contributions to the included Payments. All Payment Runs must be calculated before they can be approved and sent for payment. 

 

Reviewing The Payment Run

 

The Payment Run Summary includes top-level information.

 

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1) Payment Run General Information:

  • Payment Run Name- The name for the Payment Run will be auto-generated for Imported and Pay Cycle Payment Runs. One-Time Payments are manually named.
    • Note: If a Payment Run is combined with one or more One-Time Payments, the names of all Payment Runs for the included Payments will be displayed. 
  • Payment Run Date - Date of the Payment
  • Total Payments - Quantity and type of Payments included in the Payment Run

2) Gross Pay - Total gross pay for all Payments in the Payment Run

3) Taxes - Total taxes for all Payments in the Payment Run. This field is blank for uncalculated Payment Runs 

4) Contributions - Total of employer-paid benefits. This field is blank for uncalculated Payment Runs

5) Total Expense - Total amount to be paid including Gross Pay, Taxes, and Contributions. This field is blank for uncalculated Payment Runs

6) Pay Type Summary - Total dollars by Pay Type for all Payments in the Payment Run. 

 

Before calculating a Payment Run, it is a best practice to review the Payments contained in the Payment Run and confirm that all details are correct. Clicking View Details will open the Payment Details page for further review.

 

Calculating

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Click Calculate to calculate the Payment Run.

 

If no errors are present, the Payment Run will be moved to 'Pending Payment'.  

 

Errors in Calculation

 

If Payments have errors when the Payment Run is calculated, they will be moved to the 'Needs Attention' list. To resolve a Payment Run that Needs Attention, click the 'View Details' button to open the Payment Details page. This page will show all Payments within the Run and indicate what errors are present. 

 

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Once any errors are resolved, click 'Calculate' to recalculate the Payment Run.

 

 

Approving Payments

 

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Once a Payment Run has been successfully calculated, it can be approved. Approving a Payment Run authorizes R365 to withdraw the Total Expense amount from the account on file.

 

Reviewing The Payment Run

 

Before approving a Payment Run, it is a best practice to review the Payment Run and confirm that all details are correct. 

 

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1) Payment Run General Information:

  • Payment Run Name- The name for the Payment Run will be auto-generated for Imported and Pay Cycle Payment Runs. One-Time Payments are manually named.
    • Note: If a Payment Run is combined with one or more One-Time Payments, the names of all Payment Runs for the included Payments will be displayed.
  • Payment Run Date - Date of the Payment
  • Total Payments - Quantity of Payments included in the Payment Run

2) Gross Pay - Total gross pay for all Payments in the Payment Run

3) Taxes - Total taxes for all Payments in the Payment Run

4) Contributions - Total employer-paid benefits for all Payments in the Payment Run 

5) Total Expense - Total amount to be paid including Gross Pay, Taxes, and Contributions. This amount is what will be withdrawn from the configured bank account. 

6) Pay Type Summary - Total dollars by Pay Type for all Payments in the Payment Run.

 

Clicking View Details will open the Payment Details tab for further review.

 

Approving the Payment Run

 

Click Approve to approve the Payment Run and submit it for payment.

 

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