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    Pay Run Details Page
    • 04 Sep 2024
    • 4 Minutes to read
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    Pay Run Details Page

    • Dark
    • PDF

    Article summary

    This article reviews the Pay Run Details page within Workforce. Here, users can review the employees included in a pay run, as well as any associated errors.


    Payroll Overview page

    1. Navigate to the Payroll Overview page.

    2. Click on the desired pay run to open the associated Pay Run Details page.

    Pay Run Summary Sidesheet

    1. As part of the calculate, review, and approve process, open the pay run summary sidesheet.

    2. Clicking View Details to open the Pay Run Details page.


    Pay Run Details Grid

    The Pay Run Details page displays all payments within the pay run.

    Field/Button

    Description

    1

    Back Button

    Click to navigate back to the Payroll Overview page.

    2

    Download Details Button

    Click to download the the Payment Report that contains pay run information in a .xlxs format.

    3

    Pay Run Description

    Traditional pay runs are automatically described as their pay period type.

    One-time payment pay runs display the user-entered description.

    If a one-time payment pay run has been combined with a traditional pay run, both descriptions will be included.

    4

    Pay Run Date Range

    Dates included in the pay run.

    5

    Search

    Filters the list of payments for employees whose names contain the entered text.

    6

    Employee Payment

    Payment in the pay run. Click to open the associated Payment Details page.

    7

    Trashcan (delete) button

    Deletes the employee from the pay run. Deleting the employee will remove the employee and all associated earnings and deductions from the pay run. This action is irreversible.

    This button is only displayed for payments in pay runs that have an 'In Progress' or 'Needs Attention' status.

    Grid Columns

    Column

    Description

    Alerts

    Flag Icon - Indicates that the payment has an error.

    Exclamation Point Icon - Indicates that the employee's net pay is insufficient to cover all required tax withholdings, deductions, and garnishments.

    This icon is only displayed when Net Pay Shortfalls is enabled.

    Hovering over the alert icon will show alert information for that payment.

    Employee

    Name of the employee receiving the payment. Click to open the employee’s employee record.

    Type

    Pay type for the employee; either 'Hourly' or 'Salary'.

    Regular Time

    Total regular hours included in the payment.

    This field reports hours in HH:MM format.

    Overtime

    Total overtime hours included in the payment.

    This field reports hours in HH:MM format.

    Double Time

    Total double time hours included in the payment.

    This field reports hours in HH:MM format.

    PTO

    Total dollars paid for PTO hours.

    Previously Paid Tips

    Tips that have already been paid to the employee. 

    Tips

    Tips that are owed to the employee.

    Holiday

    Total dollars paid for holiday hours.

    Gross Pay

    Total dollars paid for all hours/salary.

    Net Pay

    Total dollars paid to the employee after taxes and deductions.

    This amount is only displayed for pay runs that have been calculated.

    ER Tax

    Total tax paid by the employer.

    This amount is only displayed for pay runs that have been calculated.

    Expense

    Total amount of the payment (Gross Pay + ER Tax).

    This amount is only displayed for pay runs that have been calculated.


    Payment Error List

    Error

    Error Text

    Suggested Actions

    Blocked by Previous Payment

    This payment could not be processed because a previous payment has not yet been approved.

    Approve all previous pay runs and try again.

    Calculated Net Income is Negative

    The calculated net earnings for this payment is negative. This typically occurs when there are more tax or benefits withholdings than gross earnings.

    Review the payment details and make the appropriate adjustments.

    Missing Address

    This payment could not be processed because the employee address is missing or invalid.

    Ensure that the employee has a valid home address configured in their Employee Record.

    Invalid Bank Account

    This payment could not be processed because the payee's direct deposit information is invalid.

    Ensure that the employee's direct deposit information is valid and try again.

    Missing Bank Account

    This payment could not be processed because the payee's direct deposit information is missing or incomplete.

    Ensure that the employee's direct deposit information is valid and try again.

    Missing Tax Withholding Info

    This payment could not be processed because the payee's tax withholding information is missing.

    Ensure that the employee's tax withholding information is valid and try again.

    Missing SSN/TIN

    This payment could not be processed because the payee's tax payer identifier (SSN/TIN) info is missing.

    Ensure that the employee's SSN/TIN is valid and try again.

    Missing or Invalid Pay Period Settings

    This payment could not be processed because the payee's pay period settings are missing or invalid.

    Ensure that the associated payroll company's pay period settings are valid or contact R365 Support for assistance.

    Missing Unemployment Insurance Rates

    This payment could not be processed because contribution/deduction limits are missing for the current year.

    SUI rates are only configurable by the R365 Support Team. Please contact R365 Support for assistance.

    Calculated Payment Failed Validation

    One or more calculated values in the payment failed validation.

    Review the payment details and make the appropriate adjustments.

    Future Payment Already Finalized

    A payment that comes after this one has already been finalized, so this payment cannot be calculated.

    Please contact R365 Support.

    Unable to Fund

    The funds for this payment did not clear the bank. Ensure there is sufficient money for the funds to clear.

    Re-calculate this pay run after making sure there are sufficient funds in the configured Bank Account.

    Unexpected Payment Calculation Issue

    An unexpected issue was encountered while calculating this payment.

    Please contact R365 Support.


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