The Applicants listing includes all Applicants, the Job they applied for, the Location, their current hiring status, and more. Clicking on an Applicant's name will display a more detailed look into their Application details, allowing for any necessary actions to be taken. Multiple filters on this listing enable a quick search for the desired Applicant, regardless of the amount of Applicants included in the listing.


The Applicants listing is located in the Recruiting module, which can be opened by clicking the Restaurant365 logo in the top ribbon.



Applicants Listing


To navigate to the Applicants listing, click 'Applicants' in the top ribbon. The following screen will appear.



1) Create New Applicant - This will enable the User to create a new Applicant

2) Applicant Types - This will filter the Applicants by their Applicant Type. Options include:

  • New
  • In Progress
  • Hired
  • Disqualified
  • Pipeline (Considered for a future job opening)
  • Favorite (#5)

3) Search Bar - This will filter the Applicants by the search term entered

4) Application Selection / Bulk Actions - Clicking the desired check boxes will display the 'Bulk Actions' Pane, where actions can be taken in bulk for the selected Applicants. Options include:

  • Deactivate - Mark the Applicant as inactive and send him/her an optional rejection letter
  • Transfer - Transfer the Applicant to another job
  • Share - Share the Applicants with a coworker or another hiring manager
  • Move to pipeline - Save the Applicants for a future position but remove them from your visible applicants screen
  • Invite - Send the Applicant an email inviting them to an interview
  • Schedule - Send the Applicant an email scheduling an interview for a previously agreed-upon time
  • Send Assessment - Send the Applicant an email with an assessment

5) Favorite - This will mark the Applicant as a favorite

6) Prescreened Results - This box will display the score of the Applicant based on his/her responses to the prescreening questions

7) Name - The name of the Applicant. Clicking this will open the details of their application that can be modified as needed by the User. Clicking 'Quick Look' will enable a pop-up modal that displays the Applicant's resume

  • Note: Applicants who are Fast Tracked will be marked withnext to their name. Applicants receive this status based on their answers to the Prescreened Questions

8) Applied For - The position that the Applicant applied for

9) Job Location - The Location of the Job

10) Hiring Step - The step that the Applicant is currently on in the Hiring Process

11) Actions - A quick and actionable button that reflects the actions needed for the Applicant's current Hiring Step. A User can click one of the options listed to easily transition the Candidate into the next step without having to open their file 

12) Contact Applicant - This will open a modal where the Applicant can be contacted via text message or email, based on the phone number and email address that the Applicant entered on their application. Click here to learn more about Contacting an Applicant

13) Applicant Menu - This menu allows the User to complete any of the following actions for individual Applicants:

  • View Profile - View their Profile, which includes their Application details and the details about their Hiring Steps, among others
  • Deactivate - Mark the Applicant as inactive and send them an optional rejection letter
  • Move to Pipeline - Save the Applicants for a future position but remove them from your visible applicants screen
  • Add Comment - Include comments on the Applicant's Profile
  • Share - Share the Applicant with a coworker or another hiring manager
  • Transfer to another job -  Transfer the Applicant to another job

14) Filters Pane - This pane will filter the Applicants listing based on the selected criteria