Journal Entries can be manually entered, system generated, or imported in to Restaurant365.



Security


Users with the 'Accounting Manager' or 'Accounting Clerk' Security Roles will be able to create and save Journal Entries within Restaurant365.  Only Accounting Managers will be able to Approve Journal Entries.  If an Accounting Clerk needs to approve a Journal Entry, they can be assigned the Secondary Security Role 'Approve Journal Entry'.  Click here for information on assigning Security Roles



Journal Entry Articles


Manually Enter a Journal Entry - Journal Entries can be created from the 'Account' menu in the top ribbon


Memorize a Journal Entry - Create a framework for future journal entries by memorizing one


Import a Journal Entry - Journal Entries can be imported from an Excel Template


Spreading a Journal Entry - Journal Entries can be spread across set time periods using the Spreading Feature



Other Types of Entries


Intercompany Entries - Restaurant365 will automatically generate any needed Intercompany entries when dealing with different Legal Entities in a single transaction


Payroll Journal Entries - Click here for more information on Payroll Journal Entries


DSS Journal Entries - Each Daily Sales Summary that is imported from the POS at a Location will create two DSS Journal Entries.  These Journal Entries are System Generated and can only be created, updated, deleted, or approved / unapproved from the Daily Sales Summary that created them


API Generated Journal Entries - Certain Payroll providers can generate Journal Entries directly in Restaurant365 via our API.  Please contact R365 Support to request information on API Generated Journal Entries for third parties.



Related Articles


Unassigned Vendor Error - An error produced by directly coding to the Accounts Payable Account on a Journal Entry


Beginning Balance Transactions - An overview of how to create Beginning Balance Transactions and import them in to Restaurant365


GL Account: Disable Entry - certain GL Accounts will have 'Disable Entry' checked, making them unavailable on Account Selectors.  If an Account appears on the GL but does not appear on Account Selectors, check this settings


GL Account Detail Report - Journal Entries directly affect the balance of GL Accounts.  Use this Report to view all details related to a GL Account


Bank Balance vs. GL Account Balance - Similar to the GL Account Detail Report, use this article to review the difference in Bank Account and GL Account Balance