Journal Entries can be manually entered, system generated, or imported in to Restaurant365.


Users with the 'Accounting Manager' or 'Accounting Clerk' Security Roles will be able to create and save Journal Entries within Restaurant365.  Only Accounting Managers will be able to Approve Journal Entries.  If an Accounting Clerk needs to approve a Journal Entry, they can be assigned the Secondary Security Role 'Approve Journal Entry'.  Click here for information on assigning Security Roles

Journal Entry Articles:

Manually Enter a Journal Entry

Journal Entries can be created from the 'Account' menu in the top ribbon.  Click here for more information on how to Manually Enter a Journal Entry

Memorize a Journal Entry

Click here for more information on how to Memorize and Use a Memorized Journal Entry

Import a Journal Entry

Journal Entries can be imported from an Excel Template.  Click here for more information on Importing Journal Entries and here for the Import Template File

Spreading a Journal Entry

Journal Entries can be spread across set time periods using the Spreading Feature

Other Types of Entries:

Intercompany Entries

Restaurant365 will automatically generate any needed Intercompany entries when dealing with different Legal Entities in a single transaction.  Click here for more information on Intercompany Entries

Payroll Journal Entries

Click here for more information on Payroll Journal Entries

DSS Journal Entries

Each Daily Sales Summary that is imported from the POS at a Location will create two DSS Journal Entries.  These Journal Entries are System Generated and can only be created, updated, deleted, or approved / unapproved from the Daily Sales Summary that created them.  Click here for more information on DSS Journal Entries

API Generated Journal Entries

Certain Payroll providers can generate Journal Entries directly in Restaurant365 via our API.  Please contact R365 Support to request information on API Generated Journal Entries for third parties.

Related Articles:

Unassigned Vendor Error - An error produced by directly coding to the Accounts Payable Account on a Journal Entry

Beginning Balance Transactions - An overview of how to create Beginning Balance Transactions and import them in to Restaurant365

GL Account: Disable Entry - certain GL Accounts will have 'Disable Entry' checked, making them unavailable on Account Selectors.  If an Account appears on the GL but does not appear on Account Selectors, check this settings

GL Account Detail Report - Journal Entries directly affect the balance of GL Accounts.  Use this Report to view all details related to a GL Account

Bank Balance vs. GL Account Balance - Similar to the GL Account Detail Report, use this article to review the difference in Bank Account and GL Account Balance