Journal Entries can be manually entered, system generated, or imported in to Restaurant365.


The Permissions listed here are associated with Journal Entries. These Permissions can be added to Custom User Roles or single Users. Learn more about managing Permissions and Custom User Roles here.


Journal Entries Permissions are found in the Permission Tree as follows:

  • General Ledger
    • Journal Entries
      • View Journal Entries
      • Edit Journal Entries
      • Create Journal Entries
      • Approve Journal Entries
      • Unapprove Journal Entries
      • Delete Journal Entries
    • Payroll Journal Entries
      • View Payroll JEs
      • Edit Payroll JEs
      • Create Payroll JEs
      • Approve Payroll JEs
      • Unapprove Payroll JEs
      • Delete Payroll JEs

The Permission Access report can be used to determine which User Roles or Users already have these Permissions assigned.


Learn more about User Setup and Security here.

Journal Entry Articles

Manually Enter a Journal Entry - Journal Entries can be created from the 'Account' menu in the top ribbon

Memorize a Journal Entry - Create a framework for future journal entries by memorizing one

Import a Journal Entry - Journal Entries can be imported from an Excel Template

Spreading a Journal Entry - Journal Entries can be spread across set time periods using the Spreading Feature

Other Types of Entries

Intercompany Entries - Restaurant365 will automatically generate any needed Intercompany entries when dealing with different Legal Entities in a single transaction

Payroll Journal Entries - Click here for more information on Payroll Journal Entries

DSS Journal Entries - Each Daily Sales Summary that is imported from the POS at a Location will create two DSS Journal Entries.  These Journal Entries are System Generated and can only be created, updated, deleted, or approved / unapproved from the Daily Sales Summary that created them

API Generated Journal Entries - Certain Payroll providers can generate Journal Entries directly in Restaurant365 via our API.  Please contact R365 Support to request information on API Generated Journal Entries for third parties.

Related Articles

Unassigned Vendor Error - An error produced by directly coding to the Accounts Payable Account on a Journal Entry

Beginning Balance Transactions - An overview of how to create Beginning Balance Transactions and import them in to Restaurant365

GL Account: Disable Entry - certain GL Accounts will have 'Disable Entry' checked, making them unavailable on Account Selectors.  If an Account appears on the GL but does not appear on Account Selectors, check this settings

GL Account Detail Report - Journal Entries directly affect the balance of GL Accounts.  Use this Report to view all details related to a GL Account

Bank Balance vs. GL Account Balance - Similar to the GL Account Detail Report, use this article to review the difference in Bank Account and GL Account Balance