Electronic Data Interchange allows Vendors to push transaction details directly in to Restaurant365.  The two supported transaction types that can be uploaded and imported in to Restaurant365 are AP Invoice and AP Credit Memo.  The upload process can be accomplished in one of three ways:


1) FTP Site

2) AP Automation (Auto-import via Email)

3) Manual Upload


*Note: for methods 1 & 2 (FTP and AP Automation) transactions can take up to 1 hour (with rare delays up to 2+ hours) to be imported.  If a transaction must be imported immediately, the Manual Upload method is recommended.


Connecting Vendors with Specific Location Numbers / IDs


For certain Vendors, a unique ID or 'Vendor Number' is required for EDI Integrations.  These 'Vendor Numbers' can be assigned to each specific R365 Location (Cost Center) on the Vendor Record, Location tab.  Uncheck the 'Available/Same All Locations' checkbox and then proceed to manually add each Location that has a required 'Vendor Number'.  The 'Vendor Location Number' replaces the previously used 'Sysco Location Number' that was found on the Location record.  The 'Email' field is utilized in the Purchase Orders Module for PO Delivery.  

  • Note: Any Location that is not added to this table will not be able to select the Vendor for AP Invoices / AP Credit Memos.  Please ensure that each Location that will use this Vendor (regardless of the 'Vendor Number') is also added to the Locations table on the Vendor record.




Supported File Formats


The majority of Vendor-Specific EDI Integration files are .csv (comma separated values), with the lone exception being US Foods .inv file format.


Note: attempting to import any .csv file will not guarantee a successful import.  Invoice files must adhere to pre-built integration formats.




Restaurant365 Multi-Invoice Template


Restaurant365 has created a generic Multi-Invoice template that can be utilized by any vendor on any occasion for Vendor Invoice imports.  Click the following link to download the R365 Multi-Invoice template with corresponding documentation: 


R365 Multi-Invoice Template



Vendor-Specific EDI Integrations


EDI Integrations have been built to Vendor-specific file formats for the following Vendors:


Updated as of 5/2/2019


Multi-Invoice: Automatic Imports via FTP/AP Automation

Action Sales

Alpha Baking Co. Inc.

American Paper and Provisions

Bao Lee

Ben E. Keith

Bevager

Bix Produce

Brothers Produce

Buckhead Meats (Houston Distribution Center Only)

C.A. Curtze Co.

Captiol City Produce

Charlies Produce

Chef's Warehouse

Cheney Brothers Inc

Coastal Sunbelt

Coca – Cola

CPG

Daylight Foods

Decision Logic

Del Bene

DMA

Economy Paper and Supply

Ed Don

Ekotrak

Excellent Foods and Produce

Fintech

Five Guys Foods

Flowers Foods

Food Services of America

Foodager

FoodPro

Fresh Concepts

Freshpoint

Frozen Drink Machines

Get Fresh Produce

Get Fresh!

Global Quality Foods

Gordon Food Service

Gordon Food Services Canada

Greco & Sons

Hardies Produce

Hillcrest Foods

iControl

Imperial Dade Paper

Individual Foods Inc.

Kaleel Brothers

Katsiroubas Produce

Kuna Food Services

LA Speciality

Labatt Foods

Liberty Fruit

Lime Produce

Marques Foods

MBM

McLane Foodservice

Miami Bar

Mr. Greens Produce

Nicholas & Co.

Northern Haserot

nProduce

nProduce - National Produce

Ole Tyme Produce

Paragon

Paragon Foods

Pepsi

Performance Food Group

Plate IQ

Premier Meat Company

Premier One Produce

Premier Produce

Premier Produce One

Pro Act

Produce Alliance

Produce Pro

Purtian Bakery (via bmobile)

RC Trading

Reinhart Foodservice

Republic National Distributing Company

Roma

Royal Food Service

RTI

S&D Coffee & Tea

Scarmardo

Service Channel

Shamrock Foods Company

Shetakis Wholesale

Southeastern Paper

Specialty Produce

Sygma

Sysco

Sysco Canada

Teddy Bear Produce

Trimark Marlinn

Ulti-Pro Software

University Foods

Upper Lakes

US Foods

Van Eerden Foodservice Co

Viele & Sons

Wasserstrom

Win Woo

Wood Fruitticher Food Service

World Variety Produce

World Wide Produce

xtraCHEF

Y. Hata & Co. Limited



Single Invoice: Manual Imports (via AP Invoice Screen Action > Import)

Cintas
Merlino Brand