Electronic Data Interchange allows Vendors to push transaction details directly in to Restaurant365.  The two supported transaction types that can be uploaded and imported in to Restaurant365 are AP Invoice and AP Credit Memo.  The upload process can be accomplished in one of three ways:

1) FTP Upload

2) AP Automation (email import)

3) Manual Upload

Connecting Vendors with Specific Location Numbers / IDs

For certain Vendors, a unique ID or 'Vendor Number' is required for EDI Integrations.  These 'Vendor Numbers' can be assigned to each specific R365 Location (Cost Center) on the Vendor Record, Location tab.  Uncheck the 'Available/Same All Locations' checkbox and then proceed to manually add each Location that has a required 'Vendor Number'.  The 'Vendor Location Number' replaces the previously used 'Sysco Location Number' that was found on the Location record.  The 'Email' field is utilized in the Purchase Orders Module for PO Delivery.  

  • Note: Any Location that is not added to this table will not be able to select the Vendor for AP Invoices / AP Credit Memos.  Please ensure that each Location that will use this Vendor (regardless of the 'Vendor Number') is also added to the Locations table on the Vendor record.

Supported File Formats

The majority of Vendor-Specific EDI Integration files are .csv (comma separated values), with the lone exception being US Foods .inv file format.

Note: attempting to import any .csv file will not guarantee a successful import.  Invoice files must adhere to pre-built integration formats.

Restaurant365 Multi-Invoice Template

Restaurant365 has created a generic Multi-Invoice template that can be utilized by any vendor on any occasion for Vendor Invoice imports.  Click the following link to download the R365 Multi-Invoice template with corresponding documentation: 

R365 Multi-Invoice Template

Vendor-Specific EDI Integrations

EDI Integrations have been built to Vendor-specific file formats for the following Vendors:

Updated as of 1/10/2019

Multi-Invoice: Automatic Imports via FTP/AP Automation

Action Sales
Alpha Baking Co. Inc.
American Paper and Provisions
Bao Lee
Ben E. Keith
Bix Produce
Brothers Produce
C.A. Curtze Co.
Captiol City Produce
Charlies Produce
Chef's Warehouse
Cheney Brothers Inc
Decision Logic
Del Bene
Economy Paper and Supply
Ed Don
Flowers Foods
Food Services of America
Fresh Concepts
Frozen Drink Machines
Get Fresh Produce
Global Quality Foods
Gordon Food Service
Gordon Food Services Canada
Hardies Produce
Imperial Dade Paper
Kaleel Brothers
Katsiroubas Produce
Kuna Food Services
LA Speciality
Marques Foods
McLane Foodservice
Mr. Greens Produce
Northern Haserot
nProduce - National Produce
Ole Tyme Produce
Paragon Foods
Performance Food Group
Plate IQ
Premier Meat Company
Premier One Produce
Premier Produce
Premier Produce One
Pro Act
Produce Alliance
Produce Pro
Purtian Bakery (via bmobile)
RC Trading
Reinhart Foodservice
Republic National Distributing Company
Royal Food Service
S&D Coffee & Tea
Service Channel
Shamrock Foods Company
Shetakis Wholesale
Souther Glazers Wine and Spirts (SGWS)
Specialty Produce
Sysco Canada
Teddy Bear Produce
Trimark Marlinn
Ulti-Pro Software
Upper Lakes
US Foods
Van Eerden Foodservice Co
Viele & Sons
Win Woo
Wood Fruitticher Food Service
World Wide Produce
Y. Hata & Co. Limited

Single Invoice: Manual Imports (via AP Invoice Screen Action > Import)

Merlino Brand