Electronic Data Interchange allows Vendors to push transaction details directly in to Restaurant365.  The two supported transaction types that can be uploaded and imported in to Restaurant365 are AP Invoice and AP Credit Memo.  The upload process can be accomplished in one of three ways:

1) FTP Site

2) AP Automation (Auto-import via Email)

3) Manual Upload

Connecting Vendors with Specific Location Numbers / IDs

For certain Vendors, a unique ID or 'Vendor Number' is required for EDI Integrations.  These 'Vendor Numbers' can be assigned to each specific R365 Location (Cost Center) on the Vendor Record, Location tab.  Uncheck the 'Available/Same All Locations' checkbox and then proceed to manually add each Location that has a required 'Vendor Number'.  The 'Vendor Location Number' replaces the previously used 'Sysco Location Number' that was found on the Location record.  The 'Email' field is utilized in the Purchase Orders Module for PO Delivery.  

  • Note: Any Location that is not added to this table will not be able to select the Vendor for AP Invoices / AP Credit Memos.  Please ensure that each Location that will use this Vendor (regardless of the 'Vendor Number') is also added to the Locations table on the Vendor record.

Supported File Formats

The majority of Vendor-Specific EDI Integration files are .csv (comma separated values), with the lone exception being US Foods .inv file format.

Note: attempting to import any .csv file will not guarantee a successful import.  Invoice files must adhere to pre-built integration formats.

Restaurant365 Multi-Invoice Template

Restaurant365 has created a generic Multi-Invoice template that can be utilized by any vendor on any occasion for Vendor Invoice imports.  Click the following link to download the R365 Multi-Invoice template with corresponding documentation: 

R365 Multi-Invoice Template

Vendor-Specific EDI Integrations

EDI Integrations have been built to Vendor-specific file formats for the following Vendors:

Updated as of 11/16/2020

Multi-Invoice: Automatic Imports via FTP/AP Automation

Action Sales

Alpha Baking Co. Inc.

American Paper and Provisions

Associated Food Stores

Baldor Foods

Bao Lee

Bassham Foods

Ben E. Keith


Bimbo Bakeries

Bix Produce

Brothers Produce

Buckhead Meats (Houston Distribution Center Only)

C.A. Curtze Co.

Captiol City Produce

CD Harnett

Charlies Produce

Chef's Warehouse

Cheney Brothers Inc

Coastal Sunbelt

Coca – Cola (10 account minimum)


Custom Foods

Daylight Foods

Decision Logic

Del Bene

Delco Foods



Driscoll Foods

Economy Paper and Supply

Ecolab Pest (50 invoices per month minimum)


Ed Don


Excellent Foods and Produce


Five Guys Foods

Flowers Foods

Food Services of America



Fortune Fish

Fresh Concepts


Frozen Drink Machines

Get Fresh Produce

Get Fresh!

Global Quality Foods

Gordon Food Service

Gordon Food Services Canada

Grand Western

Greco & Sons

Hardies Produce

Hillcrest Foods


Imperial Dade Paper

Individual Foods Inc.


Jake's Finer Foods


Kaleel Brothers

Katsiroubas Produce

Klosterman Baking

Kuna Food Services

Labatt Foods

Liberty Fruit

Lime Produce


Maines Foods

Marques Foods


McLane Foodservice

Miami Bar

Mr. Greenjeans

Mr. Greens Produce

Nicholas & Co.

Northern Haserot


nProduce - National Produce

Ole Tyme Produce

Pacific Seafood


Paragon Foods

Penjoyan Produce


Performance Food Group

Plate IQ

Portland French Bakery

Potato Specialty Company

Preferred Produce

Premier One Produce

Premier Produce

Premier Produce One

Pro Act

Produce Alliance

Produce Pro

Purtian Bakery (via bmobile)

RC Trading

Reinhart Foodservice

Republic National Distributing Company

Rockenwagner Bakery


Royal Food Service

RTI (Minimum of 20 Accounts)

S&D Coffee & Tea

Saladino Foodservice

Santa Monica Seafood


Service Channel

Shamrock Foods Company

Shetakis Wholesale

Southeastern Paper

Specialty Produce

Spokane Produce



Sysco Canada

Teddy Bear Produce

Trimark Adams - Burch

Trimark Marlinn

True World Foods

Ulti-Pro Software


University Foods

Upper Lakes

US Foods

Van Eerden Foodservice Co

Vesta Foodservice

Viele & Sons


Win Woo

Wood Fruitticher Food Service

World Variety Produce

World Wide Produce


Y. Hata & Co. Limited

Youngs Market Company

Single Invoice: Manual Imports (via AP Invoice Screen Action > Import)