MENU
    Paperless W2s (APS Payroll)
    • 25 Jul 2024
    • 1 Minute to read
    • Dark
    • PDF

    Paperless W2s (APS Payroll)

    • Dark
    • PDF

    Article summary

    When W2s are approved, they are automatically made available to Employees via eSELFSERVE as long as an Admin User has not prohibited Employee access to receiving their W2s electronically.

    Employees can opt into only receiving Paperless W2s through their eSELFSERVE profile. When an Employee enrolls in Paperless Enrollment, their W2 will be removed from the printing queue

    Admin Users can actively track the Employees who opted to receive Paperless W2s via the Admin Console.


    Employee Enrollment in Paperless W2s

    Employees can opt in to receive an electronic copy of their W2 Tax Form. To do so, Employees will need to log in to their eSELFSERVE, navigate to Account Settings, and click 'Edit Profile'.

    A screenshot of a computer  Description automatically generated

    In the 'Edit Profile Information' modal, the Employee will need to click the 'Paperless W-2 Enrollment' checkbox and then click 'Save'. The Employee will then need to eSign the Paperless W2 Notice, officially enabling them to receive an electronic copy of their W2.  

    Only those who have opted to receive a paperless W2 will be removed from the printing queue


    Tracking Employee Paperless W2 Enrollment

    Admin Users can view the amount of Employees who have enrolled in Paperless Enrollment via the Admin Console.

    A screenshot of a computer  Description automatically generated

     

    Admin Users should click 'Tax Settings' after navigating to the Admin Console. 

    A white rectangular object with blue lines  Description automatically generated

    On the following screen, relevant tax information, including Company Account information and State Tax Details, will be listed alongside the 'Paperless W-2 Enrollment Information' box, where Admin Users can view how many Employees have opted into or out of receiving paperless W2s.


    Removing Employee Access to W2s

    Employees can be denied access to viewing their W2s on eSELFSERVE through the Admin Console. From the Admin Console, click 'Configuration Settings' under 'eSELFSERVE.com Settings'. 

    A screenshot of a computer  Description automatically generated

    When the 'Configuration Settings' window opens, navigate to the 'Access Options' box and click the 'Deny employees access to W2s' checkbox. This will prohibit them from viewing their W2s through eSELFSERVE.

    Employees can be granted access at any point by returning back to this screen and unchecking this checkbox.


    Was this article helpful?