MENU
    Employee Shift Sign Off Report
    • 04 Sep 2024
    • 3 Minutes to read
    • Dark
    • PDF

    Employee Shift Sign Off Report

    • Dark
    • PDF

    Article summary

    The Employee Shift Sign Off report lists all of an employee’s punches for a selected time period and provides signoff lines for acknowledging shifts and receipt of their paycheck. This report can also group shifts by location or job without the signoff lines.


    The Employee Shift Sign Off report is located on the Labor tab of My Reports.

    1. Navigate to My Reports.
    2. At the top of the My Reports screen, select the Labor tab.

    1. Locate the Employee Shift Sign Off report.

    2. Select Customize to adjust the report parameters before running the report.
      - or -
      Select Run to run the report with the default report parameters.



    Report Parameters

    Parameter

    Description

    1

    Filter By

    Filter options for the report:

    2

    Filter

    A list of filter options, determined by the 'Filter By' category selected (#1).

    3

    Start

    First date for which to pull data for the report. The 'Start' and 'End' parameters create the date range for which data is generated. The report then displays data for all dates within the date range, including the start and end dates.

    4

    End

    Last date for which to pull data for the report. The 'Start' and 'End' parameters create the date range for which data is generated. The report then displays data for all dates within the date range, including the start and end dates.

    5

    Job

    Filters the report to only include shifts associated with the selected job(s).

    6

    Employee

    Filters the report to only include shifts associated with the selected employee(s).

    7

    Group By

    Determines the style of the generated report:

    Location - Shifts are grouped and displayed on separate pages by location. All employees who have a primary job associated with the location(s) selected are included on the report.

    Employee - Shifts are grouped and displayed on separate pages by employee. Each employee report will have signoff lines.

    Job - Shifts are grouped and displayed on separate pages by job. All employees who have the job(s) selected as a primary job are included on the report

    8

    View Options

    This section provides options to select, save, edit, or delete a report view.

    9

    Run

    Generates the report.


    Grouped by Employee

    Field

    Description

    1

    Report Date Range

    Dates included in the report.

    2

    Payroll ID

    The employee’s payroll ID as it appears in the Payroll ID/Legacy Payroll ID field on their employee record.

    This field will be blank if the employee does not have a payroll ID.

    3

    Employee

    Employee associated with the punches.

    4

    Primary Location

    Employee’s primary location.

    5

    Primary Job Name

    Employee’s primary job.

    This field will be blank if the employee does not have a primary job.

    Punch Detail

    Column

    Description

    Business Date

    Date of the shift.

    Store

    Location of the shift.

    Job Title

    Job associated with the shift.

    Punch Timing

    In punch and out punch of the shift.

    Total

    Total hours including Reg, OT, and DT.

    Reg

    Regular hours for the shift.

    OT

    Overtime hours for the shift

    DT

    Doubletime hours for the shift.

    Modified

    Indicates if the punch was edited in R365.

    At the bottom of each employee’s listed shifts are two signoff lines; a shift signoff and a paycheck signoff. Both are listed in English and Spanish.

    Signoff

    English

    Spanish

    1

    Shift Signoff

    I have reviewed the hours above and agree that it accurately reflects when I worked. I understand that I do not need to sign this report to receive my pay. If you think you have not been paid for all hours, please contact your manager or HR.

    He revisado las horas anteriores y estoy de acuerdo en que reflejan con precisión cuándo trabajé. Entiendo que no necesito firmar este informe para recibir mi pago. Si cree que no le han pagado todas las horas, comuníquese con su gerente o HR.

    2

    Paycheck Signoff

    I have received my paycheck.

    He recibido mi cheque de pago.


    Grouped by Location or Job

    Punch Detail

    Column

    Description

    Business Date

    Date of the shift.

    Store

    Location of the shift.

    Payroll ID

    The employee’s payroll ID as it appears in the Payroll ID/Legacy Payroll ID field on their employee record.

    This field will be blank if the employee does not have a payroll ID.

    Job Title

    Job associated with the shift.

    Punch Timing

    In punch and out punch of the shift.

    Total

    Total hours including Reg, OT, and DT.

    Reg

    Regular hours for the shift.

    OT

    Overtime hours for the shift

    DT

    Doubletime hours for the shift.

    Modified

    Indicates if the punch was edited in R365.


    Email, Export, or Print the Report

    This report can be emailed, exported, or printed in custom formatting directly from the reporting window. 


    Was this article helpful?