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    AP Capture: Labels in Review OCR Mapping
    • 10 Jun 2024
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    AP Capture: Labels in Review OCR Mapping

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    Article summary

    The AP Capture AI feature uses Optical Character Recognition (OCR) to automate processing of AP invoices or credit memos, saving valuable time and resources. OCR identifies text on an uploaded document and uses the text to automatically complete fields in Documents to Process. If certain fields are filled with incorrect information or if information is missing, users can train the OCR feature by correcting the mapped fields

    The tables below define the field labels and table columns that can be mapped to data on the AP invoice or credit memo.


    Field Labels

    Field labels assign meaning to individual blocks of text on a document, such as the name of the vendor, addresses, or dates.

    Field

    Description

    buyer_name

    Name of the individual or location who placed the order.

    invoice_date

    Date of the invoice.

    payment_due_date

    Date when payment is due.

    seller_name

    Name of the vendor.

    buyer_address

    Address for the individual or location who placed the order. 

    invoice_amount

    Amount to be paid for items purchased.

    invoice_number

    Number used to identify the invoice.

    net_d

    Terms of payment, which determine when net payment is due and if any discounts can be applied for early payment. For more information, see Payment Terms.

    service_charge

    Additional charges, such as administrative or processing fees.

    shipping_charge

    Cost of shipping to be paid by the buyer.

    shipto_address

    Address to which purchased items will be delivered.

    shipto_name

    Name of the individual or location who will receive the purchased items.

    tax_amount

    Sales tax to be paid by the buyer.


    Table Columns

    Tables are most commonly used to extract line items on an invoice, such as the name, quantity, and cost of the items purchased. 

    Column

    Description

    Unit_Of_Measure

    Unit of measure for the purchased items, usually by weight or volume, such as gallons (gal), pounds (lb), or kilograms (kg).

    Description

    Description of purchased items.

    Product_Code

    Code used by the vendor to identify the item, such as the SKU or UPC.

    Quantity

    Number of items purchased, for each item type.

    Item_Name

    Name of the vendor item.

    Line_Amount

    Total amount to be paid for each item type (Price x Quantity).

    Price

    Price per unit.


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