This article reviews the 'Employee Census' report within Workforce Reports. This downloadable report contains Employee Record information, such as phone number, address, hourly rate, emergency contact information, and onboarding status.
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Navigation
To download the Employee Census report, navigate to the Workforce Reports page, locate the 'Employee Census' report in the 'People' section, then click 'Download'.
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Select the desired Employee status:
Active - Employees whose 'Hire Date' is on or before the 'As of Date' and have not been terminated.
Upcoming - Employees whose 'Hire Date' is after the 'As of Date' and have not been terminated.
Terminated - Employees who have been terminated.
Select the desired 'As of Date', then click 'Download report'.
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The Employee Census report will be downloaded as a .xlxs file.
Employee Census Report Columns
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Full Name - Employee's full name
Last Name - Employee's last name
First Name - Employee's first name
Middle Name - Employee's middle name
Preferred Name - Employee's preferred name
Payee Type - Individual or business
Business Legal Name - Business name for payees with the type 'Business'
Doing Business As (DBA) - DBA of the business for payees with the type 'Business'
Email - Employee's email address
Phone Number - Employee's phone number
Birth Date - Employee's date of birth
SSN/TIN - Employee's TIN
Street Line 1 - Employee's address
Street Line 2 - Employee's address
City - Employee's address
State - Employee's address
Postal Code - Employee's address
Hire Date - Employee's date of hire
Termination Date - Date Employee was terminated
Title - Employee's Primary Job
Current Department - Department assigned to the Employee
Current Work Location - Employee's Primary Location
Employee Type - Employee or Contractor
Pay Type - Salary or Hourly
Hourly Rate - Hourly pay rate
Annual Salary - Annual salary
OT Eligible - Indicates if the Employee is eligible for overtime pay
Current Pay Cycle - The Employee's pay frequency
Typical Weekly Hours - Expected weekly hours for the Employee at their Primary Location for the associated Payroll Company
Payroll Employee ID - Employee's unique identification number within R365
Shirt Size - Employee's shirt size
Partner Shirt Size - Employee's partner's shirt size
Dietary Restrictions - Employee's dietary restrictions
Emergency Contact Full Name - Emergency contact information
Emergency Contact 1 Phone - Emergency contact information
Emergency Contact 1 Email - Emergency contact information
Emergency Contact 1 Relationship - Emergency contact information
Emergency Contact Full Name - Emergency contact information
Emergency Contact 2 Phone - Emergency contact information
Emergency Contact 2 Email - Emergency contact information
Emergency Contact 2 Relationship - Emergency contact information
Onboarding Status- Employee's onboarding status for the associated Payroll Company:
Complete
In Progress
Not Started
Profile Created At - Date and time Employee's onboarding was initiated