The Punch Audit report displays employee punches for a selected date range, along with any associated punch edits made in R365. This information allows managers to review specific punch data to identify labor trends and analyze employee behavior.
Signature lines can be included in the report to create a sign-off sheet, which can be used to confirm approval of edited punches.
Article Topics
Navigation
- In the Reports section of the left navigation pane, select My Reports.
The My Reports screen appears. - At the top of the My Reports screen, select Labor.
The screen generates a list of reports in alphabetical order. - Locate Punch Audit Report.
- Select Customize to adjust the report parameters and run the report.
Report Parameters
| Field | Description | |
| 1 | Filter By | Location reporting category by which to filter the report. Options in the Filter By menu are configurable and specific to your organization. For more information, see System Preferences: Location Reporting Categories and Location Record: Reporting Categories. |
| 2 | Filter | Allows users to apply one or more filter options from the location reporting category that they selected in the Filter By menu. The selected filters determine which locations appear in the generated report. For example, if Filter By is set to Region, the Filter menu might include options such as North, South, East, and West. A user can select West to display all locations belonging to this reporting category. Options that appear in the Filter menu are configurable and specific to your organization. For more information, see System Preferences: Location Reporting Categories and Location Record: Reporting Categories. |
| 3 | Punch Date Start | First date for which to display original punch data in the report. The Start and End date fields create a date range for which to generate data for the report. |
| 4 | Punch Date End | Last date for which to display original punch data in the report . The Start and End date fields create a date range for which to generate data for the report. |
| 5 | Edited On Start | First date for which to display edited punch data in the report. The Start and End date fields create a date range for which to generate data for the report. |
| 6 | Edited On End | Last date for which to display edited punch data in the report. The Start and End date fields create a date range for which to generate data for the report. |
| 7 | Employee Status | Determines which employees are included in the report:
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| 8 | Employee | Determines which employees are included in the report. Default: All. |
| 9 | Edited By | Filters the report to show edits made by a selected user. Default: All. |
| 10 | Reason | Filters the report to show only punch edits that were made for the selected reason. Default: All. |
| 11 | Payroll ID | If set to Yes, the Payroll ID column is included in the report. |
| 12 | Sign Off Fields | If set to Yes, the Manager and Employee signature columns are included in the report. |
| 13 | Action | Filters the report based on the action taken on the DSS. Options include:
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| 14 | Tip Fields | If set to Yes, the Declared Tips, CC Tips, Tips Paid via Cash, and Pay Tips via Payroll columns appears in the report. |
| 15 | Identify Minors | If set to Yes, the word 'Minor' appears next to all employees who are under a certain age. |
| 16 | Mask Payroll ID To 4 Digits | If set to Yes, only the last four digits of the Payroll ID are shown in the report. |
| 17 | View options | Provides the user with options to select, save, edit, or delete a report view. For more information about these controls, see My Reports: Using My Reports. |
| 18 | Run | Generates the report. The green arrow button opens a drop-down from which users can Export, Email, or Print the report.  |
Report Layout
The Punch Audit report is comprised of four sections: Basic Information, Original Punch Information, Edited Punch Information, and Punch Edit Approval Information.
| Column | Description |
| Basic Information | |
| Location | Name of the location where the employee punched in to work. |
| Employee | Name of the employee whose punch data appears in the row. |
| Payroll ID | Number used to identify the employee for the purpose of processing payroll. This column only appears if Payroll ID is set to Yes. If Mask Payroll ID To Last 4 digits is set to Yes, only the last four digits of the payroll ID are shown. |
| Punch Date | Date when the punch data was recorded. |
| Action | Action taken on the DSS. Possible entries include:
|
| Original Punch Information | |
| Punch Start | Date and time when the employee punched in to the job. |
| Punch End | Date and time when the employee punched out of the job. |
| Job | Name of the job associated with the punch data |
| Declared Tips | Cash tips declared in the POS. This column only appears if Tip Fields is set to Yes. |
| CC Tips | Credit card tips reported in the POS. This column only appears if Tip Fields is set to Yes. |
| Edited Punch Information | |
| Start Time | Date and time for the corrected in punch, if applicable. |
| End Time | Date and time for the corrected out punch, if applicable. |
| Job | Name of the job associated with the corrected punch data. |
| Tips Paid via Cash | Tips already paid to the employee in cash, as imported with a Tip Import. This column only appears if Tip Fields is set to Yes. |
| Pay Tips via Payroll | Tips to be paid out on the employee's paycheck, as imported with a Tip Import. This column only appears if Tip Fields is set to Yes. |
| Punch Edit Approval Information | |
| Reason | An explanation for why the punch was edited. |
| Edited By | User who edited the punch. For punches that were not edited, 'R365Admin' appears in the column. |
| Edited On | Date and time when the edit occurred. For punches that were not edited, this column displays the date and time of the POS import. |
| Acknowledged On | Date and time when employee acknowledgement occurred in Mobile Punch Edit Acknowledgements. For punches that were not edited, this column displays the date and time of the POS import. |
| Manager | Signature line where the employee's manager can sign off on the punch. This column only appears if Sign Off Fields is set to Yes. |
| Employee | Signature line where the employee can sign off on the punch. This column only appears if Sign Off Fields is set to Yes. |
Email, Export, or Print the Report
This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Click here to learn how to send, export, or print this report.