This article is part of the AP Center release.


The Ready for Payments tab collects all approved Invoices into a simple list with top-level details. Sort by Due Date, Vendor, Priority, Payment Type, or Location to quickly review and group Invoices. From this tab, Invoices can be grouped together into Payment Runs or unapproved in bulk.  


This article reviews the following:



Security


Users with the following Primary Security Roles have full access to the Ready for Payment tab:

  • Full Access
  • Accounting Manager


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Navigation


First, open the AP Center by clicking 'AP Center' under 'Accounts Payable' in the 'Accounting' module.



Once the AP Center is open, click on the Ready for Payment tab.


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Ready for Payment tab



1) Search - This will search the listing for the string of characters entered into this field 

2) Create Payment Runs Button - Click to open the Payments/Check Runs page with the selected Invoices already selected. 

  • Note: This button is disabled until one or more Invoices are selected

3) Unapprove Button - Click to unapprove the selected Invoices. 

  • Note: This button is disabled until one or more Invoices are selected

4) Filter - This allows the User to create a filter for the table. Click the filter icon to open the 'Filter Columns' window. Once open, click '+ Add Filter' to select the Column and Filter types, then select the Value that should be filtered. Select the 'Apply' button to filter the table for the information entered. Click the trashcan icon to remove a filter.



5) Refresh - This will refresh the listing 

6) Select Checkbox - This will select the Invoice to be included in a Payment Run or unapproved

7) Invoice Vendor - The Vendor on the Invoice

8) Invoice Total - The Total Amount of the Invoice

9) Invoice # - The Number of the Invoice. This field is hyperlinked and can be clicked on to open the Transaction in a new tab for additional review

10) Due Date - Date that payment is due on the Invoice

11) Priority - Priority of the Invoice 

12) Payment Type - Vendor-specific payment type. Possible types include ACH, Check, Auto Direct Debit, and Credit Card. 

13) Location - Location of the Invoice


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Create Payment Runs



To create a Payment Run, check the checkbox for all Invoices that should be included in the Payment Run. Click the '+Create Payment Run' button that is now active. This will open the Payments/Check Runs page with the checked Invoices already selected. 


Complete the creation of the Payment Run on the Payments/Check Runs page. Learn more about the Payments/Check Runs page here.




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Unapprove Invoices



To unapprove Invoices, check the checkbox for all Invoices that should be unapproved. Click the 'Unapprove' button that is now active. This will unapprove the selected invoices. 


The unapproved Invoices can now be viewed on the 'Awaiting Approval' tab, where they can be reviewed and edited. 


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