The Flash Report shows summary information based on a single day’s performance in one or multiple locations. All information from the Daily Sales Summary flows through this report as well as historical information and Labor numbers. This is a great report to run to view a snapshot of the previous day's Sales, Labor, and other daily metrics. Most above-store managers/operators will find this report very useful for getting a high-level report of the day in each store. It is important to note that since this is an operations-based report, it is based on the Operational Calendar.


This report can only be run one day at a time, and the previous day must be closed out in the POS and the data transferred to R365 in order to see the numbers. For more information on the Advanced Version of this report, review the Advanced Flash Report article here.


Important Note: If the New Manager Log is enabled for your database, this report also shows log entries that are linked to the DSS. Click here to learn more about the New Manager Log.


Article Topics


  1. In the Reports section of the left navigation pane, select My Reports.
    The My reports screen appears.
  2. At the top of the My Reports screen, select Op.Analysis.
    The screen generates a list of reports in alphabetical order.
  3. Locate the Flash Report.
  4. Select Customize to adjust the report parameters and run the report.


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Report Parameters




FieldDescription
Filter ByLocation reporting category by which to filter the report.

Note: Options in the Filter By menu are configurable and specific to your organization. For more information, see System Preferences: Location Reporting Categories and Location Record: Reporting Categories.
FilterAllows users to apply one or more filter options from the location reporting category that they selected in the Filter By menu. The selected filters determine which locations appear in the generated report.

For example, if Filter By is set to Region, the Filter menu might include options such as North, South, East, and West. A user can select West to display all locations belonging to this reporting category.

Note: Options that appear in the Filter menu are configurable and specific to your organization. For more information, see System Preferences: Location Reporting Categories and Location Record: Reporting Categories.
As OfSelect the date for which to run the report.
Show Labor BurdenInclude or exclude labor burden information.
Gross SalesInclude or exclude gross ales data.
Labor Based OnChoose whether labor data is based on net sales or gross sales.
Credit CardsShow or hide credit card amounts.
YoY ComparisonThis option compares the current year's values for the selected As Of date against the same date from the prior year (PY), the year before last (2YAGO), or three years ago (3YAGO).
View controlsSelect, save, edit, or delete a report view.
For more information about these controls, see My Reports: Using My Reports.
RunGenerate the report.
Select the arrow to Export, Email, or Print the report.


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Report Columns


The Flash Report includes information broken down by day, week, and period, as well as exceptions and paid out details and logbook entries. See the sections below to view descriptions of the columns in each table on the report.


Note: Depending on selected parameters, some columns might be hidden in the generated report.


Day of, Week to Date, and Period to Date columns

ColumnDescription
LocationName of the location.
Sales
Gross SalesGross sales for the location on the specified date.

Note: This column only appears if Show Gross sales is selected.
SalesTotal sales for the location on the specified date.
Same Day LYSales for the same day of the week one, two, or three years prior, depending on the selected YoY Comparison. Click here for more information on Historical Sales.
Dollar ChangeDifference between this year and prior year comparison, shown as a dollar amount.
Percent ChangeDifference between this year and prior year comparison, shown as a percentage.
Labor
Labor RegularTotal cost for regular labor recorded through the POS system.
Regular HrsNumber of regular hours recorded through the POS system.
Labor OTTotal cost of overtime labor recorded through the POS system.
OT HrsNumber of overtime hours recorded through the POS system.
Labor OtherAll other labor hours not covered by Regular or OT, such as salaried hours.
Hourly PctCost of regular and overtime hours divided by sales.
Hourly Pct = (Labor Regular + Labor OT) / Sales
Hourly and SalaryTotal cost of labor.
Payroll Tax BurdenCost of taxes on reported labor hours.

Note: This column only appears if Show Labor Burden is selected.
Payroll Benefit BurdenCost of benefits on reported labor hours.

Note: This column only appears if Show Labor Burden is selected.
Payroll WC/Other BurdenCost of worker's compensation or other potential burdens on reported labor hours.

Note: This column only appears if Show Labor Burden is selected.
Fully Burdened LaborTotal cost of labor, calculated as (Employee Hours * Pay Rate) + All Percentage Estimates. (Employee Benefit percentages per the Labor Estimates on the Location Record, or when utilizing Departments on the Department Record, and Management Estimates (including Management Benefits))

Note: This column only appears if Show Labor Burden is selected.
Fully Burdened Labor %Percent of labor costs that come from the Payroll Tax Burden, Payroll Benefits Burden, and Payroll WC/Other Burden.

Note: This column only appears if Show Labor Burden is selected.
Labor GoalPercent of the Labor Goal set on the Goals tab of the Location record.
Misc
Credit CardsTotal dollar amount in credit card sales.

Note: This column only appears if Show Credit Cards is selected.
Marketing
CouponsTotal dollar amount in coupons.
CompsTotal dollar amount in comps.
DiscountsTotal dollar amount in discounts.
GCards RedeemTotal dollar amount in redeemed gift cards.
Oversight
Declared TipsTotal dollar amount in declared tips.
VoidsTotal dollar amount in voided transactions.
Over-ShortAmount above or below the amount as calculated by the DSS.


Exceptions and Paid Out Details columns

ColumnDescription
LocationName of the location.
TypeType of exception.
Ticket #Identification number on the ticket for the exception.
AmountMonetary cost of the exception, shown as a dollar amount.
CommentNotes attached to the exception.
ServerServer involved in the exception.
For EmployeeName of the employee to whom the exception applies.


Logbook Entries columns

ColumnDescription
Location NameName of the location.
CategoryCategory for the log entry.
CommentComments on the log entry.
PriorityLevel of urgency as selected in the Importance field on the Log Entry.


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Email, Export, or Print the Report


This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Click here to learn how to send, export, or print this report.


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