The Fixed Assets Module allows you to create and track each of your Fixed Assets in R365. Automatic Depreciation can then be performed based on the Asset Classes and Categories that you set and maintain. This Overview will provide you with instructions on how to grant your Users access to the Fixed Asset Module and links to additional articles.


If Fixed Assets is not available in your module selector, please contact your R365 Sales Rep or R365 Support to enable the Fixed Assets module.


Security


The Permissions listed here are associated with Fixed Assets. These Permissions can be added to Custom User Roles or single Users. Learn more about managing Permissions and Custom User Roles here.

    

Fixed Asset Permissions are found in the Permission Tree as follows:

  • Fixed Assets
    • Asset Categories
      • View Asset Categories
      • Edit Asset Categories
      • Create Asset Categories
      • Delete Asset Categories
    • Asset Classes
      • View Asset Classes
      • Edit Asset Classes
      • Create Asset Classes
      • Delete Asset Classes
    • Assets
      • View Assets
      • View & Modify Potential Assets
      • Edit Assets
      • Create Assets
      • Delete Assets
    • Depreciation
      • Post Asset Depreciation
            

The Permission Access report can be used to determine which User Roles or Users already have these Permissions assigned.

 

Learn more about User Setup and Security here.

  

Note: Users will need access to each Location that will be used for Asset management. An Asset Manager will not be able to assign an Asset to a Location that they do not have access to. Click here for more information on User Location Access setup.

 

Navigation


The Fixed Asset Module is accessible in three separate places in Restaurant365:


1) The 'Accounting' Module - as a separate sub-section in between the 'Accounts Receivable' and 'Administration' sub-sections


 


2) The 'Fixed Assets' Sub-menu - Under the 'Account' menu in the top ribbon



3) The 'Fixed Assets' section of the Setup Assistant - Used for Module Setup and Asset Creation


 

Getting Started


When the Fixed Asset Module is first enabled, the Asset Manager should begin in the R365 Setup Assistant.  The logical flow in the Setup Assistant will aid the Asset Manager in completing each Fixed Asset setup step as well as any required prerequisites before entering or importing Asset records.


 

After initial setup, as new Assets, Classes, or Categories are added, you can utilize the Setup Assistant or the 'Fixed Assets' menu to create new records.  Refer to the following articles for specific information about each Fixed Asset Module record type.

 

Asset Classes


Asset Classes are required and act as Asset templates when you import or manually create Assets. An Asset can only have one Asset Class. Click here for training on Asset Classes.

Asset Categories


Asset Categories allow you to create an additional reporting level for your Assets. Categories are User-defined and allow you to group different Assets into specific categories for reporting purposes. Assets can have multiple Asset Categories. Click here for training on Asset Categories.


Assets


Your Assets are the key record in the Fixed Assets Module. Assets can exist with several different statuses, including:

  • Draft
  • Construction in Progress (CIP)
  • Non-Depreciating Assets (Active)
  • Placed In Service (Active)
  • Fully Depreciated (Active Fully Depreciated)
  • Retired

Click the following links for documentation on:


Asset Tag Printout


Through the Asset Tag Printout report, you can generate a printout that can be used with standard address labels to physically tag your Assets. Click here for training on Asset Tag Printout.


Potential Assets


On each Asset Class, you can assign a 'Potential Asset Trigger' Account. Any time an AP Invoice or Journal Entry includes transaction details recorded on the designated Account, the transaction will be filtered into the 'Potential Assets' list where your Asset Manager can review and classify each transaction. Click here for training on the Potential Assets.


Fixed Asset Reporting


Several Asset Reports have been created for the Fixed Asset Module. Click here for more information about Fixed Asset Reporting.


Asset Depreciation: Reviewing & Posting Depreciation


The Fixed Asset Module will automatically calculate Depreciation for all of your Depreciating Fixed Assets for the duration of their useful lives. Before the close of each Period, your Fixed Asset Manager can use the Fixed Asset Depreciation review screen to preview the Depreciation that will post for each active Asset for the Period. When everything has been reviewed, the Fixed Asset Manager can post the Depreciation with a single click. Click here for training on the Depreciation Form.