Flash-report


The Flash Report gives Users a consolidated report that provides several key metrics for each of their Locations, including Sales, Labor Costs, Discounts and Comps.  The Flash Report is located in the 'Op Analysis' section of 'My Reports' and is titled 'Flash Report'.  Similarly to all reports located in 'My Reports', the 'Flash Report' can be ran manually.




This article focuses on the following areas:

  1.  The Flash Report Detail Explanation 
  2.  The Exceptions / Paid Out Details for the Day
  3.  Emailing the Report
  4.  The Advanced Version of Flash Reports



Flash Report Detail Explanation


The Flash Report has four different sections: Day, Exceptions/Paid Out Details for the Day, Week End, and Period.  Identical columns are present in the three main sections while Paid Outs and flagged Exception Types appear in a list in the Exceptions/Paid Out Details section.  Data in the different sections will reflect the respective section type (Day = Daily data, Week End = Aggregated Weekly data, Period = Aggregated Period data)



Day, Week End, and Period


Flash-numbered



1) Location: This is the Location name in Restaurant365

2) Sales: The sales for the Location

3) Same Day Last Yr: Sales for the same calendar day from the prior year.  Click here for more information on Historical Sales

4) Dollar Change: The dollar difference between 'Sales' and 'Same Day Last Yr'

5) Percent Change: The percent change between 'Sales' and 'Same Day Last Yr'

6) Labor Goal: The percent of the Labor Goal set on the Goals tab of the Location Record

7) Labor %: Total labor costs (Labor Regular + Labor Other) as a percent of Sales

8) Labor Regular: Total cost for regular labor recorded through the POS system

9) Regular Hrs: Regular labor hours recorded through the POS system

10) Labor OT: Total cost for OT labor recorded through the POS system

11) OT Hrs: OT labor hours recorded through the POS system

12) Labor Other: Daily Manager Salary Estimate (this value can be manually adjusted on the Location Record)

13) Deposit: The deposit amount from the DSS

14) Over/Short: The over/short amount from the DSS

15) Paid-ins: Total dollar amount of Paid Ins recorded on the POS system

16) Paid-outs: Total dollar amount of Paid Outs recorded on the POS system

17) House Accts: Total dollar amount of House Account Transactions recorded in the POS system

18) Credit Cards: Total dollar amount of Credit Card sales recorded in the POS system

19) Coupons: Total dollar amount of Coupons recorded in the POS system

20) Comps: Total dollar amount of Comps recorded in the POS system

21) Discounts: Total dollar amount of Discounts recorded in the POS system

22) GCards Redeemed: Total dollar amount of Gift Cards Redeemed recorded in the POS system

23) Voids: Total dollar amount of Voids recorded in the POS system

24) # of Voids: Quantity of Voids recorded in the POS System



Exceptions / Paid Out Details for the Day


Flash-exceptions


1) Location: This is the Location name in Restaurant365

2) Type: The Type for the line item in the Exceptions/Paid Out list.  This will be 'Exception' or 'Paid out'

3) Ticket #: If the Type = Exception, the respective Ticket # will be displayed here

4) Amount: The dollar of the Paid Out or Exception

5) Comment: The comment entered in to the POS for the Paid Out (description) or the default Exception Comment from the Payment Type

6) Server: The name of the Employee / Server that was associated with the Exception Sales Ticket (if relationship exists in the POS)

7) For Employee: Employee name that recorded the Exception Payment Type




Emailing the Report


The Flash Report can be delivered daily, directly to your email inbox without having to login to R365.  To request this email delivery, perform the following:

  1. Ensure that the Flash Report is part of your Report Role and you can access it from My Reports.  If you do not have the Flash Report, you'll need to request access for the report from your Organization's R365 Administrator
  2. Open My Reports and navigate to the 'Op. Analysis' tab and locate the Flash Report
  3. Click the Envelope icon at the end of the 'Flash Report' line



  4. The 'Report Email Subscription Request' prompt will appear where your User's email address will be listed as the 'User Email'


  5. Review the 'Content' section and add the email addresses of each Recipient that will receive the Report.  Next, enter the desire Report Delivery Time (including the Time Zone), and then in the 'Other Notes' section, please make note of any Location restrictions that are necessary for the recipients.  If no Location restrictions are added, it will be assumed that each recipient should receive a Flash Report containing all Locations
  6. Click 'Submit' to submit the request.  A Support Representative will confirm the request when it has been completed



The Advanced Version of Flash Reports


The Advanced Version of the Flash Report provides Users additional metrics to run their reports. These can then allow Users to craft a more personalized version of the report in accordance with their restaurant needs. To access these metrics, click the 'Customize' button next to the report and then toggle the Version from 'Basic' to 'Advanced'. From here, the following metrics will be included in Flash Reports if chosen.


Three areas have additional metrics:

  1.  Counts
  2.  Labor
  3.  Marketing



1) Average Sales per Guest - Sales divided by Guest Count

2) Lunch Number of Guest - Guest Count from DSS for Lunch

3) Dinner Number of Guest - Guest Count from DSS for Dinner

4) Total Counts - Total counts for the chosen day

5) Same Day Last YR - Total counts for this day the year before

6) Count Change - The difference between this year's and last year's total day counts (for the chosen day)

7) Percent Change - The percent of change from the last year's counts to this year's counts (for the chosen day)



8) Hourly Percent - Labor from the DSS divided by the Net Sales from the DSS

9) Daily Salary - Information retrieved from the DSS

10) Hourly and Salary - Labor amount and the Salary combined

11) Burden Total - Information retrieved from the DSS



12) Total Discounts - The total of Comps, Discounts, and Coupons from the DSS

13) Discount Percent of Sales - The total of Comps, Discounts, and Coupons divided by the Net Sales from the DSS