Restaurant365′s Chart of Accounts comes with pre-defined ‘GL Types’ specific to the restaurant industry. They are:
- Current Asset
- Fixed Asset
- Other Asset
- Current Liability
- Long Term Liability
- COGS or Prime Cost
- Labor Cost
- Operating Expense
- Non Controllable Expense
- Corporate Overhead & Other
- Income Tax
Click here for more information on GL Types.
It is required that each of your GL Accounts be assigned to one of these GL Types. Restaurant365′s out-of-the-box financial reports group your accounts by GL Type first, then by Parent Account, then by Account Number.
On all the non-Profit & Loss reports, Restaurant365 labels the summation of all GL Accounts assigned to the GL Type of ‘Sales’ as “Net Sales”
An example of this is seen below:
The system assumes that you have assigned not only your revenue accounts to the GL Type of ‘Sales’ but that you have also assigned your Discounts & Comps account(s) to the GL Type of ‘Sales’ as well. Thus, on all the non-Profit & Loss reports, it is summing these together to display your Net Sales. The system uses this number to calculate other %’s and values.
Although the wording in the non-Profit & Loss reports is hard coded to read ‘Net Sales’, there are many organizations that will want that number to be their actual Gross Sales. Those organizations should classify their Discount & Comps account(s) to the GL Type of something other than ‘Sales’. By doing so, the number displayed on non-Profit & Loss reports will actually be their Gross Sales even though it will still display as ‘Net Sales’ on the report.
- Note: Restaurant365 security also uses GL Types to restrict managers' view of the Profit & Loss reports to only controllable dollars by using the GL Type. For example, when a User assigned to a ‘Manager Role’ runs the Profit and Loss report for his/her store, he/she only sees data for GL Accounts assigned to the GL Type of Sales, Prime Costs, & Operating Expense. All other accounts are restricted.