Restaurant365′s chart of accounts comes with pre-defined ‘GL Types’ specific to the restaurant industry. They are:
It is required that each of your GL Accounts be assigned to one of these GL Types. Restaurant365′s out-of-the-box financial reports group your accounts by GL Type first, then by Parent Account, then by Account Number.
Restaurant365′s non-Profit & Loss reports (such as the Flash Report, Sales v. Labor Report) also leverage the GL Account attribute of GL Type when determining the value to display.
On all the non-Profit & Loss reports, Restaurant365 labels the summation of all GL Accounts assigned to the GL Type of ‘Sales’ as “Net Sales”.
Here is an example:
The system assumes that you have assigned not only your revenue accounts to the GL Type of ‘Sales’ but that you have also assigned your Discounts & Comps account(s) to the GL Type of ‘Sales’ as well. Thus, on all the non-Profit & Loss reports, it is summing these together to display your Net Sales. The system uses this number to calculate other %’s and values.
Although the wording in the non-Profit & Loss reports is hard coded to read ‘Net Sales’, there are many organizations that will want that number to be their actual Gross Sales. Those organizations should classify their Discount & Comps account(s) to the GL Type of something other than ‘Sales’. By doing so, the number displayed on non-Profit & Loss reports will actually be their Gross Sales even though it will still display as ‘Net Sales’ on the report.
**It should be noted also that Restaurant365 security uses GL Type to restrict manager’s view of the Profit & Loss reports to only controllable dollars by using the GL Type. For example, when a user assigned to a ‘Manager Role’ runs the Profit and Loss report for his store, he only sees data for GL Accounts assigned to the GL Type of Sales, Prime Costs, & Operating Expense. All other accounts are restricted.