The Check Run screen provides a User with a list of Approved AP Invoices. The User can then apply AP Credit Memos & Discounts, create AP Payments, print checks, and produce ACH and Positive Pay exports for selected Invoices. Learn more about Check Runs here.
The Payment Date field found on the Check Run screen dictates what date will appear on any AP Payments that are created on that Check Run. The date printed on each check will be the Payment Date on the line for the Invoice, which can be different than the Payment Date in the header.
By default, the Payment Date in the header and for each Invoice will be set as the current date. Payment Dates can be adjusted in bulk or per Invoice.
Updating Payment Dates in Bulk
Adjusting the value in the Payment Date field in the header will update the Payment Date for every Invoice that appears on the 'Invoices' tab. If Invoices have been selected, the User can choose between the following options:
- Invoices not selected for payment - Only unselected Invoices will be updated with the date in the header
- Invoices selected for payment - Only selected Invoices will be updated with the date in the header
- All Invoices - All selected and unselected Invoices will be updated
Updating Payment Dates per Invoice
Editing the Payment Date on the line for the Invoice will change the Payment Date for that Invoice only.
In this example, when the Check Run was first opened, the top Payment Date was defaulted to 5/17/2020, along with the Payment Dates in the Invoice detail lines below it.
An Invoice was selected, then the Payment Date in the header was changed to 5/20/2020. The 'Update Payment Dates' confirmation window was shown, and the User selected 'Invoices not selected for payment'.
This results in the Payment Dates for all Invoices except the third Invoice (previously checked) being updated.
Selecting the desired Invoices will allow them to be created and printed; the result will be 2 checks printed: 1 check with a date of 5/20/2020 for 2 Invoices, and 1 check with a date of 5/17/2020 for 1 Invoice.