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    Flash Report
    • 15 Aug 2024
    • 5 Minutes to read
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    Flash Report

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    Article summary

    The Flash Report shows summary information based on a single day’s performance in one or multiple locations. All information from the Daily Sales Summary flows through this report as well as historical information and Labor numbers. This is a great report to run to view a snapshot of the previous day's Sales, Labor, and other daily metrics. Most above-store managers/operators will find this report very useful for getting a high-level report of the day in each store. It is important to note that since this is an operations-based report, it is based on the Operational Calendar.

    This report can only be run one day at a time, and the previous day must be closed out in the POS and the data transferred to R365 in order to see the numbers. For more information on the Advanced Version of this report, review the Advanced Flash Report article here.

    If the New Manager Log is enabled for your database, this report also shows log entries that are linked to the DSS. Click here to learn more about the New Manager Log.


    1. In the Reports section of the left navigation pane, select My Reports.
      The My reports screen appears.

    2. At the top of the My Reports screen, select Op.Analysis.
      The screen generates a list of reports in alphabetical order.

    3. Locate the Flash Report.

    4. Select Customize to adjust the report parameters and run the report.


    Report Parameters

    Field

    Description

    1

    Filter By

    A list of all filter categories. Filter categories will vary based by report.

    2

    Filter

    A list of filter options, determined by the 'Filter By' category selected (#1).

    3

    Date Range

    Allows the user to choose how to set the date range for the report.

    • If Date Range is set to Yes, the As Of parameter appears. When the As Of date is set, the report displays sales data ranging from the selected date to today's date.

    • If Date Range is set to No, the Start and End date parameters appear, allowing the user to configure a date range for which to display data in the report.

    4

    As Of / Start / End

    Dates for which to run the report.

    • If Date Range is set to Yes, the As Of parameter appears. When the As Of date is set, the report displays sales data ranging from the selected date to today's date.

    • If Date Range is set to No, the Start and End date parameters appear, allowing the user to configure a date range for which to display data in the report.

    5

    Show Labor Burden

    Include or exclude labor burden information.

    6

    Gross Sales

    Include or exclude gross ales data.

    7

    Labor Based On

    Choose whether labor data is based on net sales or gross sales.

    8

    Credit Cards

    Show or hide credit card amounts.

    9

    YoY Comparison

    This option compares the current year's values for the selected As Of date against the same date from the prior year (PY), the year before last (2YAGO), or three years ago (3YAGO).

    10

    View controls

    This section provides options to select, save, edit, or delete a report view.

    11

    Run

    Generates the report. Click the down arrow to the right of the Run button to export, email, or print the report.


    Report Columns

    The Flash Report includes information broken down by day, week, and period, as well as exceptions and paid out details and logbook entries. See the sections below to view descriptions of the columns in each table on the report.

    Depending on selected parameters, some columns might be hidden in the generated report.

    Day of, Week to Date, and Period to Date columns

    Column

    Description

    Location

    Name of the location.

    Sales

    Gross Sales

    Gross sales for the location on the specified date.

    This column only appears if Show Gross sales is selected.

    Sales

    Total sales for the location on the specified date.

    Same Day LY

    Sales for the same day of the week one, two, or three years prior, depending on the selected YoY Comparison. Click here for more information on Historical Sales.

    Dollar Change

    Difference between this year and prior year comparison, shown as a dollar amount.

    Percent Change

    Difference between this year and prior year comparison, shown as a percentage.

    Labor

    Labor Regular

    Total cost for regular labor recorded through the POS system.

    Regular Hrs

    Number of regular hours recorded through the POS system.

    Labor OT

    Total cost of overtime labor recorded through the POS system.

    OT Hrs

    Number of overtime hours recorded through the POS system.

    Labor Other

    All other labor hours not covered by Regular or OT, such as salaried hours.

    Hourly Pct

    Cost of regular and overtime hours divided by sales.
    Hourly Pct = (Labor Regular + Labor OT) / Sales

    Hourly and Salary

    Total cost of labor.

    Payroll Tax Burden

    Cost of taxes on reported labor hours.

    This column only appears if Show Labor Burden is selected.

    Payroll Benefit Burden

    Cost of benefits on reported labor hours.

    This column only appears if Show Labor Burden is selected.

    Payroll WC/Other Burden

    Cost of worker's compensation or other potential burdens on reported labor hours.

    This column only appears if Show Labor Burden is selected.

    Fully Burdened Labor

    Total cost of labor, calculated as (Employee Hours * Pay Rate) + All Percentage Estimates. (Employee Benefit percentages per the Labor Estimates on the Location Record, or when utilizing Departments on the Department Record, and Management Estimates (including Management Benefits))

    This column only appears if Show Labor Burden is selected.

    Fully Burdened Labor %

    Percent of labor costs that come from the Payroll Tax Burden, Payroll Benefits Burden, and Payroll WC/Other Burden.

    This column only appears if Show Labor Burden is selected.

    Labor Goal

    Percent of the Labor Goal set on the Goals tab of the Location record.

    Misc

    Credit Cards

    Total dollar amount in credit card sales.

    This column only appears if Show Credit Cards is selected.

    Marketing

    Coupons

    Total dollar amount in coupons.

    Comps

    Total dollar amount in comps.

    Discounts

    Total dollar amount in discounts.

    GCards Redeem

    Total dollar amount in redeemed gift cards.

    Oversight

    Declared Tips

    Total dollar amount in declared tips.

    Voids

    Total dollar amount in voided transactions.

    Over-Short

    Amount above or below the amount as calculated by the DSS.

    Exceptions and Paid Out Details columns

    Column

    Description

    Location

    Name of the location.

    Type

    Type of exception.

    Ticket #

    Identification number on the ticket for the exception.

    Amount

    Monetary cost of the exception, shown as a dollar amount.

    Comment

    Notes attached to the exception.

    Server

    Server involved in the exception.

    For Employee

    Name of the employee to whom the exception applies.

    Logbook Entries columns

    Column

    Description

    Location Name

    Name of the location.

    Category

    Category for the log entry.

    Comment

    Comments on the log entry.

    Priority

    Level of urgency as selected in the Importance field on the Log Entry.


    Email, Export, or Print the Report

    This report can be emailed, exported, or printed in custom formatting directly from the reporting window. 


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