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    Paying Vendors by ACH
    • 03 Dec 2024
    • 2 Minutes to read
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    Paying Vendors by ACH

    • Dark
    • PDF

    Article summary

    This process does not apply to ACH payments processed by R365 Payments.

    If a vendor prefers to be paid by ACH, users can configure this preference on the Vendor record by changing the Payment Method to ACH. In addition to setting the Payment Method on the Vendor record, the ACH Report type must also be selected on the Bank record

    When a payment is created for the vendor, the payment run generates an ACH file which can then be sent to the vendor's bank for processing. If an ACH file was not exported at the time of the payment run, it can be exported using the ACH Export in My Reports. Restaurant365 is also capable of producing positive pay exports. Click here for information on the Positive Pay report.

    Although most banks allow for ACH upload, contact your organization's bank to ensure that the account type is compatible with ACH uploads. Restaurant365 recommends sending your bank representative a sample of the available ACH report types. 


    Prepping the Vendor Record for ACH

    On the Vendor Additional Info tab of the Vendor record, set the Payment Method to ACH and complete the following fields:

    • Bank Account Type

    • Bank Account Number

    • Routing Number


    Prepping the Bank Record for ACH

    The ACH Report field on the Bank record specifies the NACHA file format used when exporting ACH payment files. Users should review available ACH Export options and work with their bank to determine the best option for exporting ACH files.

    Best Practice

    It is recommended to begin this process early in setup to avoid potential delays in issuing payments.

    Selecting a NACHA File Format

    Bank-specific reports are intended for use with the named financial institution; however, compatibility is not guaranteed for all accounts within that institution, and these reports may also be used with other banks. The following table contains a few examples of ACH exports.

    These exports were produced using the following sample data:

    Vendor Name: Beverage Vendor

    Vendor Bank Account Number: 999999999

    Vendor Routing Number: 555555555

    Payment Date: 05/02/2024

    ACH Generation Date (Date Check Run was performed): 05/02/2024

    Bank Routing Number: 123456789

    Record Types: Varies depending on the bank and their coding preferences.

    Checking Account: 1020 - Checking 1

    Bank: Credit Union

    Next Check Number: 516

    Total Check Run (1 check): $615.87

    Location: Location 100

    Legal Entity: Legal Entity 1

    Legal Entity Tax ID (EIN) Number: 777777777

    Right-click the link and select Save As to save the .txt file to your device. 

    ACH File Specifications

    Sample ACH Output

    ACH Export (default) 1

    The national standard used by most banks.

    ACH Export (default 1)

    ACH Export (space)

    ACH Export (space) 

    ACH Export Wells Fargo

    Wells Fargo 

    ACH with Offset

    A balanced NACHA file.

    ACH with Offset 

    ACH Export Johnson Bank

    Johnson Bank 

    ACH Export CB&T

    CB&T 

    ACH Export TD Bank

    TD Bank 

    ACH Export BB&T 

    BB&T 

    ACH Export Boston Private

    Boston Private 

    ACH Export IBERIA Bank

    IBERIA Bank 

    ACH Export JP Morgan Chase

    JP Morgan Chase 

    ACH Export FNB (First National Bank) 

    First National Bank 

    ACH Export Columbia Bank

    Columbia Bank 

    ACH Export Ocean Bank

    Ocean Bank 

    ACH Export Wes Banco

    Wes Banco 

    ACH Export CNB

    CNB

    ACH Export First Horizon Bank

    First Horizon Bank 

    ACH Export Valley National Bank

    Valley National 

    ACH Export Fifth Third Bank - Cincinnati

    Fifth Third Bank - Cincinnati 

    ACH Export Commerce West Bank

    Commerce West Bank 

    ACH Export - Arizona Bank & Trust

    Arizona Bank & Trust 

    ACH Export Truist ACH Export

    Truist

    ACH Export Truist A ACH Export

    Truist A

    Huntington Bank ACH Export

    Huntington Bank 

    ACH Export HSBC

    HSBC

    Simple Payment Export

    Simple Payment Export 

    ACH Export Peoples Bank & Trust

    Peoples Bank & Trust

    ACH Export Bell Bank

    Bell Bank 


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